In the Spotlight: Add to My Portfolio

[no_toc]

On the OpenLab, you can build your online portfolio, creating a personal site on which you display digital representations of your academic work, interests, and achievements. If you are a City Tech student, you may already have done this as part of your coursework. 

Over the summer, we created an ‘Add to My Portfolio’ button, which makes it easier to add work from courses, projects, or clubs to your portfolio. If you are a student, using this button will save you time as you populate your portfolio with content you have created on other sites. If you are faculty or staff, you can use this button as well, both to add content to your own portfolio and with your students who are developing their OpenLab ePortfolios.

How does the button work, you ask? Great question. Below, we walk you through the functionality, step-by-step.

Add to My Portfolio

If you have an OpenLab portfolio, you can turn on an ‘Add to My Portfolio’ button, which will appear on posts and comments you have created on other OpenLab sites.  This makes it easier to add work from courses, projects, or clubs to your portfolio.  

Enabling the ‘Add to Portfolio’ button

  1. Go to your Portfolio Profile > Settings, and then click Settings in the sub-menu at the top.
  1. Scroll down to the bottom where you’ll see the section, ‘Add to my Portfolio.’ Click the checkbox to enable this feature.

Adding a post or comment to your Portfolio

Once you have enabled the ‘Add to My Portfolio’ button, you will see it appear at the bottom of any post or comment you have created on any other OpenLab site.  

    1. Click the Add to My Portfolio button at the bottom of the post or comment you would like to add to your portfolio. 
    2. A window will pop up asking for a few details:
      1. Format: You can choose to add the content to your portfolio as a post or page. 
      2. Title: The title will automatically be the same as the title of the post you’re adding, but you can change this. If it’s a comment you’ll need to add a title.
      3. Citation: This cannot be edited.  It adds a citation at the top of the post with information about where the post was originally published.
      4. Annotation: You can add an annotation or leave this blank.  An annotation is a short description you can include to tell your reader about the content you’re adding to your portfolio.
          
    3. When you’re finished, click Add to Portfolio.
  1. After adding to your portfolio, you’ll see that the Add to Portfolio button can no longer be clicked, and will say “Added to my Portfolio.”
  2. The content will be saved in draft form on your portfolio as a post or page, depending on the format you chose.  

Publishing the new post or page on your Portfolio site

  1. To publish the content you just added to your portfolio, go to the Dashboard of your portfolio site, and then to Posts or Pages, depending on the format you chose.  You will see the new post or page listed as a draft.
  2. Click on the title of the post or page, where you can edit it or publish as it is.  You can find additional help on editing and publishing posts or pages in OpenLab Help.

Curious about the ‘Add to My Portfolio’ button? Enable it now and try it out on your own site!

Sources:

This page is a derivative of “OpenLab Help” used under CC-BY-NC-SA 3.0.

In the Spotlight: City Tech Guide

This week we spotlight the City Tech Guide, an OpenLab site designed as a resource for new City Tech students. For those of you who are just starting at City Tech this semester, this site is full of great information to help you navigate the sometimes-dizzying world of CUNY. Below are just a few highlights:

  • Under the Academics menu tab, you will find various resources to support your learning. These include guides for working with your academic adviser, a video resource for transfer students, and a video overview of CUNY curriculum requirements.
  • The Calendars menu tab links to several calendars that are useful to refer back to, including City Tech’s calendar and the Student Life calendar of activities. Checking these calendars often is a good way to stay on top of your City Tech schedule–and CUNY holidays!
  • A menu tab for Campus Resources links to information about key areas of City Tech life. A page on clubs can help you find student organizations in which you may want to participate. A Campus Map can guide you through the often-confusing City Tech buildings. And another page for Important College Websites provides links to sites you may want to bookmark, from the Library website to the website for the Financial Aid Office.

All-in-all, the City Tech Guide is a great resource for incoming students. Join the site and refer back to it often–it will make your first semester here at City Tech just a bit easier!

In the Spotlight: Mat1275 Algebra and Trigonometry Template

Mat1275 course profile page, including a brief description of the course.

This week, we spotlight the Mat1275 template course, which the Math department created to facilitate resource-sharing and cloning of the course among instructors. Such resource-sharing is a key way the OpenLab can help support open teaching and learning. Below, we focus on how the template site is built. We provide an overview that may be helpful to other departments wanting to create cloneable templates for their own introductory courses.

From the main menu, we see that the course’s homepage is set to the blogroll. This means that instructor and student posts will be featured on the home page in reverse chronological order. The Math department course uses a “template blogroll” in an innovative way. They create a first post, pinned prominently to the top of the page, which is a “Welcome post” directed not at students in potential Mat1275 courses but at instructors copying the template. The post gives instructions on how to clone the course. To make clear that these should be deleted once the course has been cloned, they are written in red. 

Another template post is also featured on the site. It outlines a potential first assignment for Mat1275, which is simply to have students introduce themselves on the course site. Here too, the post has clear instructions which are worth citing at length: 

 “Write a comment in reply to this post (scroll to the bottom to find the “Leave a Reply” box).  Your comment should be at least 2 paragraphs in length. In the first paragraph, introduce yourself in whatever way you wish (what do you want your classmates to know about you?).  In the second paragraph, choose ONE of the following two topics and write a response. Don’t forget to tell us which topic you chose. Topics (choose ONE).

  1. Was math ever your favorite subject? If so, when was it? What about math made it your favorite? If math has never been your favorite subject, what about it do you not like?
  2. Sometimes people can recognize a time when their opinion of math dramatically changed either for the better or the worse. Tell us about it.”

The main menu links to a page in which instructors can write a brief description “About the Course.” This is a top-level page that, in a drop-down menu, links to other pages for the course syllabus, the course calendar, and course assignments. To make things easier for instructors cloning the template, a sample syllabus has already been drafted. Parts that will need to be customized (e.g. the grading guidelines) are, again, written in red. Another noteworthy detail here is that the course assignments page is in fact not a static page, but a category archive called “assignments.” Using a dynamic blogroll for assignments is useful if your coursework is interactive and will involve students commenting on instructor posts, or creating new posts themselves.

Finally, the template includes a top-level page for resources. A range of items appear in this drop-down menu from instructions on how to use WebWork to video resources to links to different City Tech offices that offer tutoring. Such resources are invaluable; using an OpenLab site to link out to them is a great strategy to make sure that students know that there are various tools to support them in their learning.

This template then, provides a rich starting point for Mat 1275 instructors. Those who clone the course will have a basic site architecture to work with. They will also have foundational content, from a model syllabus to sample assignments to key resources with which to provide students. The site is a great example of how to use the OpenLab to facilitate remixing and copying of course sites. A template like this, which can be customized throughout the semesters, gives departments a durable, open, and highly usable resource to support instructors. Thinking about creating a template site for another core course? Check out the Mat1275 template course for inspiration.

In the Spotlight: Introduction to Accessibility

[no_toc]

Header image from the Intro to Accessibility Module. The image is a welcome sign, spelled out with large letters in contrasting colors.

This semester, we are focusing on the theme of access. How can open, digital pedagogies improve student access to learning? How can we ensure course materials and pedagogical resources are accessible to all students? The library’s module, Introduction to Accessibility, provides useful guidelines.

The module is neatly organized. From the main menu,  it contains pages covering: What is Accessibility; Building Blocks; Organization & Layout; Media; Resources and Tools. In this post, we focus crucial content from each page.

What is Accessibility?

This page features a clear definition of accessibility, stating “accessibility means that no one is prevented from engaging with the materials you create because of a disability of any kind. No one will need to request a special accommodation to use your materials because they will already be accessible to anyone.”

Building Blocks

This page walks the reader through different OpenLab site building blocks: Themes, Plugins, and Widgets. It explains how each of these can be made accessible. Note here that the OpenLab only offers accessible themes: “users can press ‘tab’ to skip to the main content on any page. Buttons are labeled to make sense when read aloud by a screen reader.” And, “default colors adhere to accessible contrast ratios.” 

With plugins, however, you will have to be more careful. There are many plugins available on the OpenLab and these have varying levels of accessibility. The module recommends checking a plugin’s accessibility before deciding to use it.

Organization & Layout

This page walks the reader through how to organize information on a site so that it remains accessible. The questions answered include: how to chunk out text and media? How to improve readability and legibility? What is plain language and why use it? 

There is much useful information on this page, and we really recommend you read through all of it. Using the OpenLab to teach is a wonderful way to make course content and resources available to students outside of the classroom. But organizing a content-rich OpenLab site is not always easy. Many of us end up with pages with slightly too much text. Or we end up uploading PDFs and Word Docs containing crucial course content. These kinds of practices can violate accessibility standards, and the information in this module can help ensure you are meeting all of your students’ accessibility rights.

Media

This page provides useful guidelines on making media accessible. It covers things like alt-text, captioning, and autoplay. It also includes recommendations of media platforms to use for embedding videos and audio content into your site.

Resources & Tools

Finally, the module ends with a page that features additional resources and tools. These include CUNY-specific resources, OpenLab resources, and tools to test web accessibility on your site.

All-in-all, this Accessibility module contains invaluable information. We recommend you bookmark it and come back to it whenever you create a new OpenLab site. Best practices to augment student access to learning are always evolving: this module is great resource to make sure you stay up to date!

This Month on the OpenLab: September Release

boxes of apples at the farmer's market
“apples” by Night Heron is licensed under CC BY-NC-ND.

On September 17, we released version 1.7.35 of the OpenLab. It included some new features, as well as few minor plugin updates and bug fixes.

New Features and Changes

There were three new features or changes to current functionality included this release:

  1. There’s a new widget available for use on OpenLab sites called Creative Commons License. We built it based on the widget in use on the CUNY Academic Commons, which allows site admins to choose a Creative Commons license to display in their site’s sidebar. Although all content on the OpenLab is automatically licensed under a CC BY-NC-SA 3.0 license, this allows site members to display a license more prominently on their own site, or to choose a different license.
  2. We added explanatory text on the OpenLab signup page beneath the field for username to clarify two things: (1) When signing up for the OpenLab, members don’t need to use their real name. (2) Usernames will be visible in the URL of a member’s profile and cannot be changed. For more general information, read the Open Road post, Privacy in Open Learning.
  3. We retired the PDF Embedder Premium Plugin, due to accessibility and usability issues. It will continue to work on sites where it’s already activated but will no longer be available for activation on new sites.

Bug Fixes

We fixed four small bugs in this release:

  1. There was an issue with the OpenLab Gradebook plugin causing special characters (e.g. accents or other characters, such as Ă„, Ă©, or ĂŁ) to appear incorrectly in the downloaded spreadsheet on Mac computers, due to different CSV encoding on Macs.
  2. Another Gradebook issue affecting Mac users was that CSVs created in the Apple program, “Numbers” could not be uploaded into a gradebook, also due to different CSV encoding in Numbers.
  3. We fixed a bug that was affecting certain sites cloned from a Math Department template site. When the TablePress plugin was activated on these sites, the site admin was not able to see the TablePress Settings page.
  4. The OpenLab logo that appears on the sign in page for private sites was incorrectly linked to wordpress.org. It now links to the OpenLab homepage.

As always, please contact us with any questions!

In the Spotlight: Open Pedagogy on the OpenLab

This week, as we prepare for our first Open Pedagogy Event of the semester, we’d like to draw your attention once again to our in-house site, Open Pedagogy on the OpenLab. This site operates as a forum where OpenLab community members can ask questions and stimulate discussion related to teaching and learning on the OpenLab and in open digital environments more generally. The site is replete with carefully cullied resources you can draw on in your teaching, from examples of digital pedagogy assignments to provocative readings on the value of multimedia pedagogy and public writing to information on best practices and tips for open digital pedagogy.  The site’s blogroll is a great place for online discussion on building a curriculum that integrates the OpenLab; each month, our Pedagogy Profiles blog series highlights a different City Tech faculty member who is using the OpenLab in creative ways. 

In conjunction with this site, our OpenLab team hosts Open Pedagogy Events, organized around particular themes and concerns related to teaching in open digital environments and more specifically with teaching on the OpenLab. This Thursday (9/19) we’re hosting our first Open Pedagogy event of the semester, Access Beyond the ADA. The event will be held in the Faculty Commons (N227) from 4:30-6:00pm. Refreshments will be served (thanks to the Faculty Commons for its generous support of this event!). Visit the event posting for more information and to RSVP! We hope to see you there! We will also consider the theme of “access” throughout this semester, focusing in particular on how can a commitment to access can augment and alter digital pedagogies. Part-time faculty are eligible to receive a stipend for participation in the event.

As always, we encourage you to join the site, follow along and participate in the conversation!

In the Spotlight: Technical Writing (ENG 2575- E270)

 

This week, we’re spotlighting Professor Ellis’ ENG 2575  Technical Writing course. In the class, students will have “opportunities to learn the theory, skills, and heuristics of technical writing through projects relevant” to their degree program. The course encourages students to write often, and with intention. Assignments are scaffolded, moving from introductory to more advanced, so that students gain a range of skills to apply to many industries. The course’s focus is also on helping students develop a set of documents to include in their professional portfolio. Visiting this course site might be of interest to students thinking about taking the course, as well as faculty/ staff who are thinking through how to organize their course site this semester.

Dynamic Home Page

Professor Ellis has set the course’s home page to the course’s blogroll. This means that all posts to the site will appear on this page in reverse chronological order. This set up works well in a course like this, since the instructor makes frequent announcements. Indeed, announcements made through the class blog will be featured visibly on the course’s landing page. The most recent announcements will be at the top, and older posts will be pushed further down the feed.

However, there can be drawbacks to using a dynamic home page–i.e. a blogroll–instead of a static homepage. With a static homepage, you can display very specific, critical information such as a course description, an overview of the course site, and course office hours. This is harder to do with a dynamic homepage, which will feature all course blog posts–including those made by students.

Professor Ellis, however, finds a way to merge the best of both worlds. His blogroll allows recent content to be featured prominently. But he has also set the featured post to a welcome post that walks students through the course site and reminds them of his email and office hours. Don’t forget: you can always create a featured post by making a post “sticky” in your post editor in the dashboard. This will make your post “stick” to the very top of your blogroll.

An Opportunities Page

Professor Ellis includes a page on his course site in which he posts professional and academic opportunities  students might enjoy. This is an innovative way to use an OpenLab course site to support student development beyond the specific course curriculum. Professor Ellis does this by creating a category called “Opportunities” and inserting this category into the main menu. The “Opportunities” page, then, is visible and easily accessible from anywhere in the site.  For now, the opportunities include CUNY writing contests, and invitations to join professional organizations. More will be added as the semester moves along. 

An Examples Page

In the same vein, Professor Ellis also includes a page with examples of technical writing. These examples model the kinds of writing students will do in the course. The page features full-length documents for students to download, as well as images of more visual forms of technical writing, like posters and infographics. Creating a page like this is a great way of supporting students as they tackle new assignments. Research frequently shows that people learn best through case studies. Professor Ellis provides cases for students to study, and gives them a starting point from which to launch their own technical writing endeavors.

What kinds of opportunities and resources do you want your students to access? Can you include them in your course site? Check out Professor Ellis’ course for inspiration!

In the Spotlight: Privacy in Open Learning

Happy second week of school to all City Tech faculty, students, and staff! At the start of every semester, hundreds of members of the City Tech community join the OpenLab for the very first time. If that’s your case, welcome! We want to take the start of the semester to go over the ins-and-outs of privacy in open learning. After all, the OpenLab is a public-facing platform. While this public-ness is part of what makes the OpenLab a rich environment for teaching and learning, some of you may have concerns about what working in the open means for your privacy. Here are a few things you should know:

The OpenLab is open

The OpenLab is open by default. The site is indexable through search engines, and can be accessed by anyone inside and outside of the City Tech community.

Privacy while working in the open

The OpenLab is open, so can anyone can find your personal information by looking you up on the OpenLab?

The answer is a resounding no! This is because members of the OpenLab can identify themselves using a pseudonym for their user name or display name instead of their real name. Their avatar can represent them without including a real photo or identifying image. Plenty of OpenLab members, for example, use pictures of their cats, their guitars, their cars, abstract sketches of themselves, etc. Check out our detailed overview of the OpenLab’s privacy policy, and best practices for protecting your confidentiality here.

If you are an instructor teaching a course on the OpenLab, or a staff/ faculty member leading a club/ project on the OpenLab, it is essential for you to know that members–particularly students–cannot be required to use their proper name or likeness when creating an OpenLab account.

Participating in courses on the OpenLab

If you are an instructor teaching on the OpenLab, you might wonder how you can identify your students if they are using pseudonyms on the platform.

The answer is that site administrators can identify group members in the site dashboard by full name and email address (as shown below). Therefore, they do not need to rely on usernames to identify members. In other words, members should not be asked to change their username or display name for identification purposes. Remember though: people’s full names are only visible for site administrators in the dashboard. They are not visible anywhere else on the OpenLab.

A screenshot of a site administrator's view of the dashboard. When the site administrator clicks "Users" in the dashboard, they will see the site's users avatars, full names, and email addresses.

We hope this helps explain how your privacy is protected when you work in the open.  Again, please visit our Help documentation on privacy on the OpenLab for a fuller overview of your rights and best practices for protecting your confidentiality.  As always, feel free to comment on this post if you have questions! 

Welcome Back & Fall 2019 Programming

Welcome back to all City Tech faculty, students, and staff! As you all sink into your semesterly routines, we want to take a moment to highlight the different ways we’re here to support your work on the OpenLab this semester.

Fall 2019 Drop-in Office Hours

Meet with a member of the OpenLab Community Team for face-to- face support. No RSVP necessary.

Tuesdays 12:00-2:00pm: 9/3, 9/24, 10/15, 11/12

Wednesdays 1:30-3:30pm: 9/18, 10/2, 10/23, 12/11

Thursdays 11:00-1:00: 9/12, 10/17, 10/31, 11/21

Office hours are held in the conference room of the Faculty Commons, N227.

Fall 2019 Student Workshops

More information regarding our Fall 2019 programming is now posted on the Open Road- you can learn more about Spring events and view their full  schedule on our calendar.

Below is a list of workshops we are offering this spring for students. Note that our first workshops begin this week! This semester we’ve created an option for students to RSVP to workshops. This can also be done by clicking the links below.

GETTING STARTED ON THE OPENLAB

  • Thursday August 29, 2019, 1:00pm-2:00pm, G604

GROWING YOUR CLUB

  • Thursday October 24, 2019, 1:00pm-2:00pm, L540

PRESENTING YOURSELF ONLINE

Thursday November 7, 2019, 1:00pm-2:00pm, L540

Fall 2019 Faculty Workshops

Below is a list of faculty workshops we are offering this spring. RSVP for any and all of these workshops here or by clicking the links below!

GETTING STARTED

  • Thursday August 29, 2019, 1:00pm-2:00pm, G604

OPEN HOUR ON THE OPENLAB

    • Thursday, August 29, 2:30-4:00pm, G604
    • Wednesday, December 4, 1:30-3:30pm, G604

Support Documentation

We have help(ful) documentation on the OpenLab that offers step-by-step guides for everything from getting started, to thinking about specific plugins that build out the functionality of your sites and portfolios.

Email

We are available to support you via email: openlab@citytech.cuny.edu.

Join Our In-House Sites

We encourage you to become members of our in-house sites (you can do so by visiting the profiles of each site). These sites will keep you up-to-date with all things ‘OpenLab’ and offer opportunities for deeper investment with City Tech’s community.

  • Learn more about the OpenLab, including workshops, events, community, and support opportunities on The Open Road. (Profile)
  • Share and discuss resources about open digital pedagogy with other City Tech and CUNY-wide staff and faculty on Open Pedagogy on the OpenLab. (Profile)

Fall 2019 Open Pedagogy Events – Faculty and Staff

As in semesters past, we will have two Open Pedagogy events in Fall 2019. The dates are set for Thursday September 19 and Thursday November 7 – from 4:30pm to 6:00pm in the Faculty Commons (N227). Learn more here.

We hope to see you around soon! Wishing you all a happy semester!

This Month on the OpenLab: August 2019 Release

On August 14, we released version 1.7.34 of the OpenLab. It included new features, new themes, updates to all themes and plugins, and updates to WordPress and BuddyPress, the software that powers the OpenLab.

looking up from the bottom of a skyscraper
This untitled image is licensed under Creative Commons CC0.

New Features and Themes

There were a number of new features and themes included this release:

A new portfolio features allows any OpenLab member with a portfolio to turn on an “Add to My Portfolio” button, which appears on any post or comment they have created on an OpenLab site.  This makes it easier to add work from courses, projects, or clubs to a portfolio.  You can see step-by-step instructions for this new feature in OpenLab Help.

Another new feature created for portfolios is the ability to export the contents of a portfolio site, which can be imported into another site. This makes portfolios much more portable, and means they can be moved from one OpenLab community to another (for example, from BMCC’s OpenLab to City Tech’s OpenLab).

We added two new portfolio themes, which work especially well for the display of a visual portfolio.

    • Hamilton is described as “a clean WordPress portfolio theme for creatives. It displays posts in a beautiful image grid that can be set to either two or three columns, which makes it a perfect fit for photographers, illustrators or graphic designers looking for a theme for their portfolio.”
    • Koji is “a clean and lightweight theme for bloggers. It features a masonry grid on the archive pages, a beautiful and minimal design,” and more.

We also added a theme designed for Open Educational Resource (OER) sites on the OpenLab, although it can be used for any type of site. Built using the theme Education Pro, we’ve customized it to improve the design, to ensure accessibility, and to include styles that would be useful for an OER.

Improvements to existing features

We made an improvement to the WP Grade Comments plugin, which allows instructors to assign grades without comments. Previously, grades had to be accompanied by a comment.

A number of enhancements were made to the OpenLab Gradebook plugin, including:

    • Instructors can now add assignments and/or grades to their gradebooks using a pre-formatted CSV file that can be edited and uploaded to import new data.
    • The text on the About page has been improved to include more helpful information about the OpenLab Gradebook plugin with a link to the plugin’s help page.
    • A bug was fixed that prevented instructors from accurately pasting numeric grades.
    • The display of tables on mobile devices was improved.

We made a few improvements and additions to the Print this Page functionality that was introduced in the June release. We changed its appearance on pages and posts from a text link to a button.  The button is now turned off by default.  In addition to the ability to turn it on within each individual page and post, there is now a site-wide control, which will enable or disable it for the whole site.

We also improved the print formatting for two additional themes. Twenty Nineteen and Hemingway are now better formatted for printing.

One of the potential privacy settings available to OpenLab members is to have a hidden group with an open site. While this is not a common setting, if someone was viewing the site but was not a member of the group, they would get a “Page not Found” error if they clicked on the group profile link in the site’s navigation menu.  Now, this link won’t appear, except for members of the group who are logged into the OpenLab.

We made a few improvements to the layout and design of the Related Links List settings in a group’s profile settings, making them easier to understand and manage.

We improved the accessibility of the create/edit screen for a group’s Docs, including fixing some missing form labels and improving the color contrast for some of the links and other text.

As always, please contact us with any questions!