Supporting events can be an awesome experience if the proper planning takes place. The production needs a location, audience, staff and defined outcomes to be successful. This semester the class will work on current events being produced by City Tech Theatreworks and the class will present one virtual or pop up event. We will examine communication systems, marketing, budgeting, staffing and trouble shooting.
Events we will be working on in 2023
| Event | Date | Deployment system | Venue | Budget | Marketing |
|---|---|---|---|---|---|
| Bindlestiff Open Stage Variety Show | TBA | Face to face weekly meetings | Voorhees | EXCEL | Social media and Print |
| Career Day | Face to face meetings | Voorhees | EXCEL | Social media and Print | |
| Student produced cultural Night | |||||
| Haunted Escaperoom | |||||
| Poster Session Culmination | |||||
| Pop up Event |
Teamwork
Students will be assigned to a few productions. She/He/They will participate in the planning, staffing and running the event. Experiences may include trouble shooting issues and running the post-production review session.
Vocabulary
Go to Blackboard and take the Events 101 Quiz located inside blackboard on the assignments tab, Events 101 folder, Events 101 Vocabulary Quiz.
| Word | Definition |
|---|---|
| Event | a significant occurrence |
| Entertainment | affording pleasure |
| Audience | one or more guests or organized spectators |
| Agenda | a formal list of tasks to be defined and discussed |
| Event plan | How an event will be executed |
| Networking | The development of interacting with others to exchange information and develop professional contacts |
| Festival | a celebratory event |
| Competition | a contest |
| Conference | formal meeting to communicate information |
| Venue | event location |
| Scope | Combined objectives and requirements needed to complete a project |
| Budget | estimate of all costs |
| Event date | anchor for planning |
| Marketing | A process for creating, communicating, delivering, and exchanging offerings that have value for customers or clients, but could be society at large. |
| Customer | Customer a person or business that buys goods or services from another. Customers are crucial because they generate revenue. |
| Client | A person who uses the services of another |
| Society at Large | large community, nation, or broad grouping of people having common traditions, institutions, and collective activities and interests. |
| Sponsor | an entity who is willing to fund an event in return for being involved in contracts, marketing and logistics. |
| Contract | written agreement |
| Logistics | - the process of coordinating and moving resources—people, materials, inventory, and equipment—to support an event. |
| Production | the process of preparing, presenting and evaluating an event. |
| Attendee | a person who attends an event |
| Event Value | quantify event value by determining, cost, audience size and success |
| Immersive Event | Participation of the clients/audience at the event |
| Measure of Success | quantifiable measure |
