Week 5 Agenda

Meeting Info

• Zoom Meeting Link
• Tuesday, 3/12/24 at 3:30pm

To-Dos From Last Meeting, T 3/5

1. Project Milestones 
   • Set milestones and weekly to-dos with due dates in Asana
   • Begin the first milestone
   • Come prepared to present
2. Finalize your DYK post by Friday 3/8 (have it ready for your Friday checkin)
   • Based on the structure discussion in 3/5 meeting, revise your post
   • Come prepared to present
3. Continue working on your OpenLab ePortfolio
   • Add to/revise your ePortfolio
   • Document your experiences to share with the group and/or write up for The Buzz – DYK or Tips.
4. “Every Week” tasks
   • Complete weekly check-in by Friday
   • Document your hours in the spreadsheet

Objectives

• Review ePortfolios
• Review team Project proposals and first Milestones
• Review Did You Know
• Housekeeping Tasks

Activities

1. Review Ongoing Work (15 min)
   • Building out your ePortfolio (as model for students) – Darren and Lyonel?
   • Feedback? 
   • How did it go?
   • Did you learn anything that could be shared with other students as they start building their ePortfolios?
2. Creating Milestones (15 min)
   • What are all the subtasks needed to complete the milestone and time needed to complete each?
   • Subtasks, descriptions, links to relevant documents/resources, due dates, assignees, collaborators
   • Adding milestones to To Dos in Asana
3. Major Project Work: Review Project Proposals (30 min)
   • Work in break-out rooms
     • keep in mind: goals, timelines, formats, communication/documentation
   • ePortfolio Community Outreach Campaigns – Janieca/Corey
     • Create a protocol document for posting DYK on The Buzz
     • Student Engagement via The Buzz, Campus Screens, Swag (printed handouts/stickers)
     • Student Support eg Tutorials, Screencasts, Workshops
     • Consult with Director of Professional Development Center, Work with peer mentors for First Year Programs, or for the program itself
     • OpenLab would benefit from increasing Buzz viewership/membership, getting Did You Know series started on The Buzz and Screens, outreach to student support departments at the college
   • ePortfolio WP Theme improvements – Saria/Lyonel
     • Identify themes that we have that you like
     • Identify themes that would be good additions
     • Use OpenLab Dev for testing and evaluation
     • Fix accessibility errors in child theme
     • Consult with our developers Bree and Boone
     • OpenLab would benefit from having themes that are impressive and easy to implement, contemporary themes that are useful to designers but also easy enough for general members, beginner-friendly themes, and communicating to OpenLab members about new themes (eg documentation, tutorials, DYK)
   • ePortfolios Templates – Shabaj/Darren
     • Evaluate existing ePortfolio templates
     • Evaluate the Template interface
     • Research different majors/departments’ needs
     • Build new templates on Dev in consultation with Bree
     • OpenLab would benefit from evaluation of existing ePortfolio templates, identifying groups that would benefit from new templates that meet the needs of students in the way the COMD template does for its students–eg departments or groups of departments
4. Regroup and share out from the three break-out rooms; Questions; Concerns (30 min)
5. Logistics/Housekeeping
   • Meeting days/times
     • Tuesdays at 3:30 via Zoom
     • Mid-week check-ins in Asana: on Fridays post a comment on the shared Check-in task with updates on project progress or questions.
   • Sign and return Internship Agreements
   • Other announcements:
     • upcoming workshops for Undergraduate Research might be helpful (link forthcoming)

MEETING NOTES

• Questions/Challenges
• Activities
  • Did You Know posts
    • Janieca: header is wrapping. Add image attribution & alt text. Nice & short! Tighten up title?
    • Shabaj: add “Open Projects”. Add image(s). Think about the length. Good use of structure.
    • Branding for title – discussion. “DYK:” or “DYK?” or “DYK…”
    • Janieca: “Featured Image” — you can control the size by changing it in the Media Library
    • Use Details block to provide attribution for header image
    • Should each DYK include an action you can take, at the end?
    • Resources:
      • Creative Commons Image Search
      • OpenWA Attribution Builder
      • WAVE Accessibility checker / color contrast checker
  • Portfolio:
    • Lyonel
      • Added site icon: Appearance > Customize > site identity (site icon)
      • Added Contact page w/ contact form (activate plugin: Contact Form 7, create form, insert shortcode in page)
        • Could also use Gravity Forms
      • Includes full resume for business
    • Darren
      • Used COMD template
      • Each project has featured image
      • Resume using header structure
      • Internship class materials
      • Images not always clear, especially header images in card format? – let’s see if we can track this down
      • Accessibility: using linked text rather than raw URLs in your content (for screen readers)
      • Discussion about finding royalty free images:
        • creative commons search
        • unsplash
        • pexels
        • Tool for creating citations
  • Project Updates:
    • Shabaj & Darren:
      • Architecture
        • Multiple images. Grid layout?
        • Many sections are left blank – might want to remove those from template?
        • Could maybe use multiple pages (instead of one very long page)
        • Using empty spaces on both sides – what kind of content would be appropriate there?
      • Business
        • Could use clear navigation.
        • Include many courses – list all their courses. Some had long dropdown menus
        • Could also use grid system for images?
        • Use tables & charts for data & information – how to visually provide this.
        • Tend to use their own personal background images.
      • Dental Hygiene
        • Students use text to present work, use pdfs to present research
        • Relatively few images – maybe 1-2 to show field work
        • Think about ways to display navigation without taking up too much space!
      • Career & Tech Teacher Ed
        • prioritize text.
        • Hierarchy – how to visually present the text without overwhelming with info?
        • Use tables to display data
        • less emphasis on images
      • Darren:
        • Design dept
          • visual showcase – need visually appealing portfolio
          • project documentation
          • multimedia support – image, video, interactive elements
        • Science depts
          • research paper, publications
          • academic acheivement, research contribution
          • lab experience – experiments conducted, results obtained, maybe
        • Psychology
          • case studies, reports
          • should provide platform to present these in visually pleasing m
          • Ethical considerations – need space for this?
      • Departments with internships tend to have a lot of portfolios: business, dental hygiene, (architecture & career TTE have fewer – students leave things blank)
      • Question: Should they focus on departments that use portfolio a lot already? Or help out departments that don’t fully take advantage of portfolios?
      • Question: How many portfolio templates would it make sense to aim for?
    • Saria & Lyonel:
      • Lyonel: Testing themes on Dev, will join Bree,
    • Janieca & Corey:
      • Janieca: Milestones – setting clear dates, making sure assignments & subtasks are clearly defined
• Practicalities: Google, Dropbox, Asana, time-tracking spreadsheet
  • Shabaj: can they create portfolios on openlabdev? How to test out different templates etc.
    • Jenna: Can only have one portfolio (but can delete/create new one as many times as you like). But for building templates, create a project as if its a portfolio, we can turn that into a template

To-Do For Next Meeting

Tuesday, March 19th 3:30pm via Zoom

• Project Milestones 
  • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
  • Continue working toward your milestones
  • Come prepared to present
• Continue working on your OpenLab ePortfolio
  • Add to/revise your ePortfolio
  • Document your experiences to share with the group and/or write up for The Buzz – DYK or Tips.
• “Every Week” tasks
  • Complete weekly check-in by Friday
  • Document your hours in the spreadsheet