Week 7 Agenda

Meeting Info

• Zoom Meeting Link
• Tuesday, 3/26/24 at 3:30pm

To-Dos From Last Meeting, T 3/19

1. Project Milestones 
   • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
   • Continue working toward your milestones
   • Come prepared to present
2. Continue working on your OpenLab ePortfolio
   • Add to/revise your ePortfolio
   • Document your experiences to share with the group and/or write up for The Buzz – DYK or Tips.
3. “Every Week” tasks
   • Complete weekly check-in by Friday
   • Document your hours in the spreadsheet

Objectives

• Review ePortfolios
• Review team Project proposals and Milestones
• Housekeeping Tasks

Activities

1. Major Project Work: Review Project Work In Progress
   • Present work in progress to the group
     • keep in mind: goals, timelines, formats, communication/documentation
     • for reference, Google Doc: Internship Projects Milestones-Tasks-Deliverables, Asana
     • Community Outreach Campaigns – Janieca/Corey
       • also, menu and navigation
     • ePortfolio WP Theme improvements – Saria/Lyonel
     • ePortfolios Templates – Shabaj/Darren
       • Menu structure
2. Logistics/Housekeeping
   • Meeting days/times
     • Tuesdays at 3:30 via Zoom
     • Mid-week check-ins in Asana: on Fridays post a comment on the shared Check-in task with updates on project progress or questions.
   • Other announcements:
     • Final presentations: availability for date/time

MEETING NOTES

• Questions/Challenges
  • Question for the group: how do we communicate about menu structure/functionality
• Activities
  • Project Updates: (talking through project outline Google Doc)
    • Shabaj & Darren:
      • Last week began doing dept research (following subtasks). Looked at most commonly used themes, pages.
      • Worked on combining into a draft
        • Will share link to draft in Google Docs
      • Most portfolios, the small subheading people just leave blank.
      • Business dept, don’t use portfolios (just list coursework)
      • Depts with internship have a lot of content, less stuff left blank
      • What about sidebar? Some students used it for links to their other pages.
      • Are people leaving the sample content in, or deleting? Some leave it.
      • Think we should let them create their own pages rather than creating it for them – since they just leave it blank.
      • Have you thought about how to communicate how to use the Portfolio? (should it be within the Portfolio? The buzz? a workshop?).
        • Shabaj: could provide link to Buzz post/help on their profile page?
        • What about using blocks visible only to admins?
    • Saria & Lyonel:
      • Started working on testing themes – working in Google Sheet
      • Set up CBOX-OL – all themes & plugins. Some themes need plugins to work.
      • Created different sites, have all URLS in Google Sheets document.
      • Started tested different templates
      • Astro theme: Really like this theme.
        • Can input a prompt, will generate the whole page using AI. Saved a lot of time! Can choose between different designs.
        • Choose between AI generated website vs standard template
        • Wasn’t working on dev – need to test again
      • Other themes are more complicated to use –
        • Michelle – hard to import demo content (“one-click demo import” — doesn’t work on CBOX)
      • Some have HTML & CSS on the pages
      • Any beginner-friendly themes?
        • Blockland – “we create block themes”
        • Billy – user-friendly for beginners
      • Will continue testing on dev, to ensure functionality
    • Janieca & Corey:
      • Janieca: was talking to a classmate this week. Prof wanted a nested submenu. There’s a tutorial (Janieca will find & share it), but there are no words (just pictures). Seems like a real need! (J building tutorial)
      • Also Categories & Tags — need to present a student perspective of how this works (J building tutorial)
      • Cleaning up menu – how to remove things you’re not using.
      • Ashley did some work on Creating Portfolio (tutorial) – would be great to integrate these.
      • Janieca tutorial plan: was going to include screenshots, highlight particular button.
        • Currently on OpenLab Help we use big red circle/arrow — think about what you want to use
      • How did you (Janieca) learn it? Just tried it. Couldn’t get it using the tutorial — but once started playing around, experimenting, learned how to do it.
      • Fitting these ideas into the larger plan of activities
      • Corey: is there a way to promote the Buzz on the school screens?
        • Jenna has shared in Asana the dimensions/specs for the content.
        • Workflow: you write the post, then create screen content pointing to it.
        • DYK posts could link directly to those posts (more evergreen)
        • What’s the Buzz — use screens to point people to the Buzz
        • Janieca uploaded some sample screen designs for What’s the Buzz – in dropbox
        • Has overall layout, playing with bee buzzing through
      • Ashley: Belen put together a Style Guide for the Buzz
        • Ashley will try to track down the files & share
      • Janieca shared some mockups of screens
      • Screens: jpg or png, or powerpoint, or mp4
      • Can reach out to Prof. Garistege (sp?) for template for COMD screens (could use it for other screens too – same size)
    • Goal: Can we get a DYK post up on the Buzz (so we can feature in the Spotlight) — for week after next?
      • J & Ashley set up template guidelines (it’s in the folder) – still making some final tweaks
      • Submissions – is there a submission process? Posts should be prescanned, scheduled for a publication.
      • Workflow: authors create their own DYK posts on the Buzz, but they are reviewed before publishing?
        • Jody: Maybe interns / guest bloggers write the DYK posts
        • also how do we solicit ideas from the community? People could submit ideas. Could have a link “Contribute to the Buzz” – to Gravity Forms – could collect info for various types of post like DYK, reviewing someone’s Portfolio, etc.
    • Last semester, interns each wrote a post about another person’s Portfolio. Jody will share a template for this. Then we can Spotlight each Portfolio.
    • Ashley: excel sheet w/ departments / areas / etc at City Tech.
    • Final Presentations: Tuesday May 14th, 12-1pm.
      • Sounds like everyone is available 11am-1pm.
    • Janieca: question about posts for What’s the Buzz —
      • DYK: Categories & Tags, Menus
      • Side post before Spring Break: Spring Break safety PSA(?)
        • Consider response/call to action: What are you doing on your spring break?
      • Corey: something like “Tips for success in school” post

To-Do For Next Meeting

Tuesday, March 26th 3:30pm via Zoom

• Project Milestones 
  • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
  • Continue working toward your milestones
  • Come prepared to present
• Continue working on your OpenLab ePortfolio
  • Add to/revise your ePortfolio
• “Every Week” tasks
  • Complete weekly check-in by Friday
  • Document your hours in the spreadsheet