Week 6 Agenda

Meeting Info

• Zoom Meeting Link
• Tuesday, 3/19/24 at 3:30pm

To-Dos From Last Meeting, T 3/12

1. Project Milestones 
   • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
   • Continue working toward your milestones
   • Come prepared to present
2. Continue working on your OpenLab ePortfolio
   • Add to/revise your ePortfolio
   • Document your experiences to share with the group and/or write up for The Buzz – DYK or Tips.
3. “Every Week” tasks
   • Complete weekly check-in by Friday
   • Document your hours in the spreadsheet

Objectives

• Review ePortfolios
• Review team Project proposals and first Milestones
• Housekeeping Tasks

Activities

1. Review ePortfolio approach(15 min)
   • How to communicate to students about the Process Journal / Journal?
   • Menu structure?
2. Review Milestones in Asana (15 min)
   • Subtasks, descriptions, links to relevant documents/resources, due dates, assignees, collaborators
   • Google Doc: Internship Projects Milestones-Tasks-Deliverables
3. Major Project Work: Review Project Work In Progress (30 min)
   • Present work in progress to the group
     • keep in mind: goals, timelines, formats, communication/documentation
   • Community Outreach Campaigns – Janieca/Corey
   • ePortfolio WP Theme improvements – Saria/Lyonel
   • ePortfolios Templates – Shabaj/Darren
4. Logistics/Housekeeping
   • Meeting days/times
     • Tuesdays at 3:30 via Zoom
     • Mid-week check-ins in Asana: on Fridays post a comment on the shared Check-in task with updates on project progress or questions.
   • Other announcements:
     • upcoming workshops for Undergraduate Research might be helpful (link forthcoming)

MEETING NOTES

• Questions/Challenges
  • Question for the group: Messaging on OL
    • Corey – wasn’t aware you could send messages
    • In general, no-one was aware this exists!
    • Do you see value in having messaging here?
      • Janieca: I think messages can be useful – but you don’t know how often someone is using OL, if they have it delivered to their email, etc. Will this be the fastest way to contact somebody?
      • Saria: since not a lot of people use OL, they would have to check their citytech email to get the notification – it’s an extra step to get a message
      • Saria: it would be useful if you don’t have contact info for that person – you could reach out to them here.
      • Shabaj: is messaging for every member? or only students? If professors who use OL tell their students they can use OL to communicate, this would help.
  • Question for the group: in ePortfolios – how do you communicate to students about the Process Journal?
    • Shabaj: should everyone who uses ePortfolios have that section?
    • Darren: when we create template, need to make it consistent. Navigation & hamburger menu – more than one place for something?
    • Shabaj: think about wording/branding. Maybe “Journey”? for “course journal” people think about what you did for that course. Could include material in the Buzz or Help about what it is, how is it beneficial?
    • Jody: In the research template, I think it’s “research blog”?
    • Darren & Shabaj – as you’re evaluating templates, might want to give some feedback on this (sample journal entries in each template, etc)
• Activities
  • Project Updates: (talking through project outline Google Doc)
    • Shabaj & Darren:
      • Research report – have already started on this, but there is more to do
      • Spec for new template
        • is there a theme that makes sense? Might want to collaborate with Saria & Lyonel
      • Consider thinking broadly about groups — might not just be departments, might be another group such as Beginner Users
      • Template Chooser interface
    • Saria & Lyonel:
      • Project outline review
      • Saria: so far have been doing testing for the themes we are looking at.
      • Have more than 5 themes but will narrow it down
      • They created a google doc for evaluating themes (add a link)
      • Lyonel: was trying to do testing, but URL to portfolio doesn’t work with accessibility tools (b/c dev login required). So created his own install of CBOX-OL – had issue setting up new subdomain.
      • For Accessibility, can also activate the Editoria11y plugin
      • Saria: tried WAVE checker but always gave same error. Will investigate.
    • Janieca & Corey:
      • What’s the Buzz vs Did You Know
      • Screens: Evergreen content

To-Do For Next Meeting

Tuesday, March 26th 3:30pm via Zoom

• Project Milestones 
  • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
  • Continue working toward your milestones
  • Come prepared to present
• Continue working on your OpenLab ePortfolio
  • Add to/revise your ePortfolio
• “Every Week” tasks
  • Complete weekly check-in by Friday
  • Document your hours in the spreadsheet