For this part of the project, you will be providing feedback to another team and memorializing your feedback in a memo signed by all members of your team.
Each team will exchange their printed documents (brochure and instruction manual) with another team. We will exchange documents in this manner: teams 1 and 2; and teams 3 and 4.
After receiving the documents, your team should create a new memo in your shared Google Drive folder. Create a header that includes to (the other team’s name), cc (Professor Ellis), from (your team name followed by all of your full names), today’s date, and subject (Document Testing Report).
In the body of your memo, you will record a 400 word minimum response evaluating the two documents.
Create sections with these titles: “Methodology,” “Brochure,” and “Owner’s Manual.”
In the “Methodology” section, write how your team intends to evaluate each of the documents. You will decide this during a brief conversation with the team you are exchanging documents with. Consider how they might be useful for the intended audience. Some dimensions of usefulness to consider include: readability, design, organization, information content, and suitability for the audience. What feedback will be most useful to your team? Communicate this to the other team and agree on a set of metrics in your methodology. Record this in your memo.
In the “Brochure and “Owner’s Manual” sections, discuss these three things based on your selected methodology metrics: 1) what works well in the document, 2) what does not work well in the document, and 3) suggestions for improving the document. These two sections should involve the bulk of your writing so that the reports are useful documents for the team whose documents you are evaluating.
Through discussion and cooperative writing, your team will export your document testing report as a PDF and email it to the team’s representative and Professor Ellis (jellis @ citytech cuny edu).