Week 8 Agenda

Meeting Info

• Zoom Meeting Link
• Tuesday, 4/2/24 at 3:30pm

To-Dos From Last Meeting, T 3/26

1. Project Milestones 
   • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
   • Continue working toward your milestones
   • Come prepared to present
2. Continue working on your OpenLab ePortfolio
   • Add to/revise your ePortfolio
   • Document your experiences to share with the group and/or write up for The Buzz – DYK or Tips.
3. “Every Week” tasks
   • Complete weekly check-in by Friday
   • Document your hours in the spreadsheet

Objectives

• Review team Project proposals and Milestones
• Housekeeping Tasks
• Usability Testing with Pratt graduate students (Figma slides)

Activities

1. Logistics/Housekeeping
   • Confirm Final Presentation: May 14th 12pm-1pm
   • Meeting days/times
     • Tuesdays at 3:30 via Zoom
     • Mid-week check-ins in Asana: on Fridays post a comment on the shared Check-in task with updates on project progress or questions.
   • Other announcements:
     • Usability Testing with Pratt graduate students (Figma slides)
2. Major Project Work: Review Project Work In Progress
   • Present work in progress to the group
   • keep in mind: goals, timelines, formats, communication/documentation
   • for reference, Google Doc: Internship Projects Milestones-Tasks-Deliverables, Asana
   • Community Outreach Campaigns – Janieca/Corey
   • ePortfolio WP Theme improvements – Saria/Lyonel
   • ePortfolios Templates – Shabaj/Darren
   • Check-in – Ashley

MEETING NOTES

• Questions/Challenges
  • Final Presentations May 14, 12pm-1pm. Everyone says this time works!
• Activities
  • Project Updates: (talking through project outline Google Doc)
    • Shabaj & Darren:
      • Continued working on dept research. Almost completed.
      • Architecture, Business, Dental Hygiene, CTTE
      • Looking at meeting with Dept stakeholders
      • current templates:
        • 1. COMD portfolio template
        • 2. Informational template – child theme from 2013
        • 3. Journal ePortfolio template – child theme from 2015
      • How students are using: showing academic achievements, document learning experiences, building professional online presence
      • Research: quantitative, by dept, student
      • Grouping:
        • Design related majors: COMD and Ent Tech
          • Popular templates: Hamilton, 2015 (current templates)
          • Themes: Hamilton, Openlab 2016
          • most students add their own pages
        • BTech Group:
          • Showcase visual work: matlab, graphs, data sheets
          • Use resume page to link their resume pdf
        • Science & Health group: (Health sciences, bio sci, chemistry, math, physics, health & human svcs, biomedical informatics, social sci)
          • research papers/publications
          • lab experience
          • they only need paragraphs & image blocks
          • about
        • Health care & Human svcs (Dept):
          • upload certificates
        • General major group (English, humanities, liberal a&s, prof tech writing)
        • Groups of students
          • Beginning users/incoming student
            • A structured format template
            • ready-made templates
          • Recent graduates:
            • showcase academic projects, internships’
        • Agree with Lyonel & Saria — Blockland FSE theme makes sense
      • Jenna: what about menus / structure of site? What is your recommendation for the structure of the site?
      • Next steps:
        • Starting to build some templates – figure out site structure, bounce it off
        • Meeting with stakeholders – PDC (Professional Development Council)?
          • Tanika – head of PDC.
          • Would be good for Shabaj & Darren as well as Janieca & Corey.
      • What about custom URLs?
        • Shabaj: especially when close to graduating
        • Saria: Freedom
      • Understanding which themes are used — are they meeting students’ needs? Or students don’t know how to change them?
        • Could consider laying out same content in a few different themes – what would you prefer? And do you know how to change it?
    • Saria & Lyonel:
      • Saria: Created video last night about how to customize themes (but couldn’t find screenshare file – will redo)
      • Saria: will coordinate with Janieca to post on Buzz – Saria will create post, Janieca can help verify it’s laid out correctly/follows format
      • Testing themes on CBOX – narrowed down to 2 (beginner friendly)
        • Billie
        • Twenty Twenty-Four
      • Working on video
      • Reach out to Bree to add to Dev for testing there
      • Next steps:
        • videos. How is the editor used, changing colors, changing text
        • Building out some example portfolios, fully fleshed out with all content
        • Goal: right now it’s 3 themes (if finish those, may do 2 additional)
    • Janieca & Corey:
      • Miro board – workflow for Screens(?)
        • Evergreen content
        • Direct call to action
        • QR code that links to Buzz/OL
        • Separate slide: call to action for collaborators for Buzz
      • Ashley provided assets, working on getting correct font
      • Emailed Garrestegui – template for COMD screens
      • Corey:
        • Portfolio promotion: (some things won’t be able to be finished this semester but could be useful in future)
          • Showcase student work
          • Internship spotlights
          • Guest bloggers
          • Orientation Sessions
          • Peer Mentoring Programs
          • Campus Tours & Info Sessions
          • Social media: not as useful – students aren’t connecting their social media to school. Exception might be LinkedIn?
      • Jody: Stories and Spotlights
      • Advice
      • Collaborations are a nice way to get the word out

To-Do For Next Meeting

Tuesday, April 9th 3:30pm via Zoom

• Project Milestones 
  • Update milestones and weekly to-dos with due dates in Asana based on today’s feedback
  • Continue working toward your milestones
  • Come prepared to present
• Continue working on your OpenLab ePortfolio
  • Add to/revise your ePortfolio
• “Every Week” tasks
  • Complete weekly check-in by Friday
  • Document your hours in the spreadsheet