Subject: Clear Subject line [1]
Dear Professor Last-Name [2],
This is a small talk line that recognizes our common humanity [3]. I’m in your Class Name, Section Number that meets on This Day [4]. This is the question I have or the help I need stated quickly and clearly. I’ve looked in the syllabus and at my notes from class and online and I asked someone else from the class, and I think This Is The Answer, but I’m still not sure. This is the action I would like you to take [5].
Signing off with a Thank You is always a good idea [6],
Favorite Student
(letter adapted from “How to Email Your Professor (Without Being Annoying AF) ” by Laura Portwood-Stacer.
Steps:
- Brief, accurate, specific subject line
- Accurate greeting (usually Dear Professor last name)
- A short small talk sentence—optional, but shows you see your professor as human
- A sentence reminding the professor who you are. (If you’re sure they remember you, you can skip this one)
- Your question or favor—make sure you’ve tried to answer it yourself first and that you ask respectfully. Informed questions are always welcome!
- A pleasant sign-off (usually “thank you” or some version of that)
- Feel free to follow up politely if you don’t hear from the professor in a few days!
Tips:
- Keep it sort of formal. You don’t have to write like you’re talking to the Queen, but spell words out (no “how u doin?”) That’s okay for text, but this is a work email.
- Give your professor all the info they’ll need—if you’re asking for a recommendation, for example, make sure you tell them the due date and send them the link they’ll need.
- Be polite! Even if something is urgent for you, don’t sound demanding (try “this is pretty time sensitive, so I hope you can respond within the week”)
- Proofread. Accuracy helps your professors see you care—and it’s good practice for work emails.