Contact information:
Professor Tina Kao
Email: tkao@citytech.cuny.edu
Location: Namm 624

Updated as of November 1, 2021

The Human Research Protection Program (HRPP) of CUNY (https://www.cuny.edu/research/research-compliance/human-research-protection-program/) is responsible for protection of the rights and welfare of all human participants in research projects conducted at CUNY, or research projects conducted by faculty, staff and students affiliated with CUNY. This program provides oversight, administrative support, and educational training to ensure that all research performed at CUNY comply with Federal and State regulations, University policy, and the highest ethical standards.

An Institutional Review Board (IRB) is a committee of scientists, nonscientists, and community members, all of whom review proposed research involving human participants to ensure that the proposed research protects all rights and welfare of the participants. The IRB of CUNY is a branch of HRPP that has the authority to review, approve, require modifications of, or disapprove, all research activities.

City Tech is dedicated to performing administrative functions that fulfill the mandate of CUNY’s IRB for human research protection.

As of September 2021, the online submissions for HRPP (Human Research Protection Program) of CUNY IRB has transitioned from IDEATE to IRB Manager.


For PIs that have an existing, approved protocol in IDEATE

CUNY will not be populating, or exporting, the current existing protocols/attachments, from IDEATE to IRB manager – this will be the responsibility of the PI themselves. As of November 1, 2021, you still have access your protocols/attachments in IDEATE, however, it is still unknown as to how long PIs will have access to IDEATE. Therefore, as an added precaution, all PIs who have existing approved protocols/attachments in IDEATE should download and save the text/attachments of your protocols. To do so, please do the following asap:

1. Log onto IDEATE (https://ideate.cuny.edu/home/). Note that the best browser for accessing IDEATE is Firefox. After accessing IDEATE, log in with your credentials that you use for log-in into the CUNY Portal system (do not log into IDEATE using credentials that you use for log-in into the CUNY First system).

2. You will see a page titled “LiveList”. Under this heading, you will see “Finder”. Type in your protocol number (example 2021-0000) in the Finder box.

3. The above will direct you to your protocol, click on your protocol. You will then see a tab titled “Lifecycle Event Manager”. This tab will have information for your “Submissions”. Click on the link “View”, located underneath the word “Details”. This will generate a pop-up window. Click “Print”, located on the upper right hand of this pop-up window, to generate a PDF of the submission. You can do this for each of your protocols in IDEATE to keep a record in your files.

4. Also download your approval letters, and all your attachments, for each protocol. Approval letters can be downloaded from the “Communications” tab, and attachments can be downloaded from the “Attachments” tab in IDEATE.

5. Save for your own records.

6. To populate, or copy and paste, your existing approved IDEATE protocols/attachments into IRB Manager,

• Go to the following link: https://cuny.my.irbmanager.com/

• Select “To login using CUNY login”

• Using your CUNYFirst credentials (for example John.Doe25), enter your username as John.Doe25@login.cuny.edu.

• Using your CUNYFirst credentials, enter your password

If this is your first time accessing IRB Manager, on the right side of your screen, you will see “Notices”. Make sure you complete Steps 2 (Update My Email Address) and 3 (CITI Certifications – 2 Options provided below).

• Then, scroll down, and on the right of your screen, you will see a list of “Instructional Videos”. You can refer to the video titled “Creating an Amendment”: https://orco.baruch.cuny.edu/training-videos/ideate/creating-an-amendment/

• In addition, you can refer to Section 13 (page 10) of the PI manual.


For PIs who want to create a new IRB application for review in IRB Manager

Go to the following link: https://cuny.my.irbmanager.com/

• Select “To login using CUNY login”

• Using your CUNYFirst credentials (for example John.Doe25), enter your username as John.Doe25@login.cuny.edu.

• Using your CUNYFirst credentials, enter your password

If this is your first time accessing IRB Manager, on the right side of your screen, you will see “Notices”. Make sure you complete Steps 2 (Update My Email Address) and 3 (CITI Certifications – 2 Options provided below).

• Then, scroll down, and on the right of your screen, you will see a list of “Instructional Videos”. Select video titled: “Creating New Submissions” (https://orco.baruch.cuny.edu/training-videos/ideate/creating-a-new-irb-application/)


For PIs who want to submit an amendment, a continuing review, an events reporting, and/or a final report for existing already approved IRB protocols in IRB Manager

Go to the following link: https://cuny.my.irbmanager.com/

• Select “To login using CUNY login”

• Using your CUNYFirst credentials (for example John.Doe25), enter your username as John.Doe25@login.cuny.edu.

• Using your CUNYFirst credentials, enter your password

If this is your first time accessing IRB Manager, on the right side of your screen, you will see “Notices”. Make sure you complete Steps 2 (Update My Email Address) and 3 (CITI Certifications – 2 Options provided below).

• Then, scroll down, and on the right of your screen, you will see a list of “Instructional Videos”:

Creating Proxy Submissions

Creating Continuing Review, Events Reporting, and Final Reports

Creating Amendments

Copying Existing Applications for new Submissions

Instructions for Students

Instructions for Faculty Advisors

• Select the relevant video for your submission


A new IRB  application requires certification stating that mandatory training in research ethics and compliance was completed

The CITI Program is a Collaborative Institutional Training Initiative. CUNY subscribes to the CITI Program to fulfill its educational requirements for research compliance. All research staff must complete the relevant course(s) of the CITI program that apply to the scope of the proposed research. In order to do this, go to this website: https://about.citiprogram.org/en/homepage/ and click on “Register”. Type and select “CUNY” for the organizational affiliation. Once you are logged in, select and complete the appropriate course(s) relevant for the proposed research of your IRB application. You may want to refer to the following link for more information as to selecting the appropriate course(s) to complete:

http://www2.cuny.edu/research/research-compliance/training-education/citi-training/


If you are creating a new IRB application, and this application requires providing consent forms to human participants, you must create your own consent form based off the templated consent form provided by CUNY. You can do this by editing this templated consent form:

https://www2.cuny.edu/wp-content/uploads/sites/4/page-assets/research/research-compliance/human-research-protection-program-hrpp/hrpp-policies-procedures/ICF-Template_2019.03.06_CLEAN1.docx

Upon successful creation of your consent form, this form must be uploaded, as part of your new IRB application, to be submitted for review.


FAQ’s

Who should submit an IRB application for review?

Any investigator (eg., faculty, administration, staff, and/or students) planning to implement any research involving human participants. For further information, please refer to this website:

https://www.cuny.edu/wp-content/uploads/sites/4/page-assets/research/research-compliance/human-research-protection-program-hrpp/hrpp-policies-procedures/When-is-CUNY-HRPP-or-IRB-Review-Required_2019.03.19.pdf

What exactly is “human subjects research”?

According to 45 CFR 46, a human subject is “a living individual about whom an investigator (whether professional or student) conducting research:

Obtains information or biospecimens through intervention or interaction with the individual, and uses, studies, or analyzes the information or biospecimens; or

Obtains, uses, studies, analyzes, or generates identifiable private information or identifiable biospecimens.”

For further information on human subjects research, please refer to this website: https://grants.nih.gov/policy/humansubjects/research.htm

I am adjunct faculty, how do I create a new IRB application?

: If your IRB application is categorized under exempt review (eg., less than minimal risk – please refer to the answer to Question 3 under FAQ’s), then follow the procedure for For PIs who want to creating a new IRB application for review in IRB Manager.

If you are adjunct faculty, and your proposed IRB application is categorized under any category other than exempt review, you will need to seek approval from 1) Provost Brown using this form, and approval from 2) CUNY Central. In order to do so, complete this form, and send your completed form and CV to tkao@citytech.cuny.edu.

When do I close my existing, approved IRB protocol?

The investigator(s) may close a research protocol that no longer involves human subjects research, and therefore, no longer requires continuing review, when BOTH of the following criteria are met:

1. The investigator(s) finished obtaining data through interaction or intervention with subjects or obtaining identifiable private information about the subjects; AND

2. The investigators have finished using, studying, and/or analyzing            identifiable private information.

For further information, please refer to this website:

https://www2.cuny.edu/wp-content/uploads/sites/4/page-assets/research/research-compliance/human-research-protection-program-hrpp/hrpp-policies-procedures/Study_Closure_2014_11_12.pdf

What if I am an investigator who is neither affiliated with the New York City College of Technology, nor collaborating with investigators at New York City College of Technology investigators, but I wish to recruit participants, or to conduct my research at New York City College of Technology?

Contact the campus HRPP coordinator, Tina Kao (tkao@citytech.cuny.edu)


Conflict of interest

https://www2.cuny.edu/research/research-compliance/conflict-of-interest/

Research and Sponsored Projects Agreements
https://www2.cuny.edu/research/research-compliance/research-agreements/

Export Control

https://www2.cuny.edu/research/research-compliance/export-control/

Sponsored Research and Projects

https://www2.cuny.edu/research/research-compliance/sponsored/

The following website associated with policies of research compliance at CUNY can be accessed for further information:
https://www2.cuny.edu/research/research-compliance/