Contact information:
Professor Tina Kao
Email: tkao@citytech.cuny.edu
Location: Namm 624
Updated as of October 14, 2023
The Human Research Protection Program (HRPP) of CUNY (https://www.cuny.edu/research/research-compliance/human-research-protection-program/) is responsible for protection of the rights and welfare of all human participants in research projects conducted at CUNY, or research projects conducted by faculty, staff and students affiliated with CUNY. This program provides oversight, administrative support, and educational training to ensure that all research performed at CUNY comply with Federal and State regulations, University policy, and the highest ethical standards.
An Institutional Review Board (IRB) is a committee of scientists, nonscientists, and community members, all of whom review proposed research involving human participants to ensure that the proposed research protects all rights and welfare of the participants. The IRB of CUNY is a branch of HRPP that has the authority to review, approve, require modifications of, or disapprove, all research activities.
City Tech is dedicated to performing administrative functions that fulfill the mandate of CUNY’s IRB for human research protection.
As of September 2021, the online submissions for HRPP (Human Research Protection Program) of CUNY IRB has transitioned from IDEATE to IRB Manager.
For PIs who want to create a new IRB application for review in IRB Manager
Go to the following link: https://cuny.my.irbmanager.com/
• Select “To login using CUNY login”
• Using your CUNYFirst credentials (for example John.Doe25), enter your username as John.Doe25@login.cuny.edu.
• Using your CUNYFirst credentials, enter your password
If this is your first time accessing IRB Manager, on the right side of your screen, you will see “Notices”. Make sure you complete Steps 2 (Update My Email Address) and 3 (CITI Certifications – 2 Options provided below).
• Then, scroll down, and on the right of your screen, you will see a list of “Instructional Videos”. Select video titled: “Creating New Submissions” (https://orco.baruch.cuny.edu/training-videos/ideate/creating-a-new-irb-application/)
For PIs who want to submit an amendment, a continuing review, an events reporting, and/or a final report for existing already approved IRB protocols in IRB Manager
Go to the following link: https://cuny.my.irbmanager.com/
• Select “To login using CUNY login”
• Using your CUNYFirst credentials (for example John.Doe25), enter your username as John.Doe25@login.cuny.edu.
• Using your CUNYFirst credentials, enter your password
If this is your first time accessing IRB Manager, on the right side of your screen, you will see “Notices”. Make sure you complete Steps 2 (Update My Email Address) and 3 (CITI Certifications – 2 Options provided below).
• Then, scroll down, and on the right of your screen, you will see a list of “Instructional Videos”:
Creating Proxy Submissions
Creating Continuing Review, Events Reporting, and Final Reports
Creating Amendments
Copying Existing Applications for new Submissions
Instructions for Students
Instructions for Faculty Advisors
• Select the relevant video for your submission
A new IRB application requires certification stating that mandatory training in research ethics and compliance was completed
The CITI Program is a Collaborative Institutional Training Initiative. CUNY subscribes to the CITI Program to fulfill its educational requirements for research compliance. All research staff must complete the relevant course(s) of the CITI program that apply to the scope of the proposed research. In order to do this, go to this website: https://about.citiprogram.org/en/homepage/ and click on “Register”. Type and select “CUNY” for the organizational affiliation. Once you are logged in, select and complete the appropriate course(s) relevant for the proposed research of your IRB application. You may want to refer to the following link for more information as to selecting the appropriate course(s) to complete:
http://www2.cuny.edu/research/research-compliance/training-education/citi-training/
If you are creating a new IRB application which requires providing consent forms to human participants, please refer to this section
If you are creating a new IRB application, and this application requires providing consent forms to human participants, you must create your own consent form based off the templated consent form provided by CUNY. You can do this by editing this templated consent form:
Upon successful creation of your consent form, this form must be uploaded, as part of your new IRB application, to be submitted for review.
FAQ’s
Who should submit an IRB application for review?
Any investigator (eg., faculty, administration, staff, and/or students) planning to implement any research involving human participants. For further information, please refer to this website:
What exactly is “human subjects research”?
According to 45 CFR 46, a human subject is “a living individual about whom an investigator (whether professional or student) conducting research:
Obtains information or biospecimens through intervention or interaction with the individual, and uses, studies, or analyzes the information or biospecimens; or
Obtains, uses, studies, analyzes, or generates identifiable private information or identifiable biospecimens.”
For further information on human subjects research, please refer to this website: https://grants.nih.gov/policy/humansubjects/research.htm
Should my new IRB application for review be categorized under an exempt, an expedited, or a convened category?
refer to the websites below:
Exempt review:
Expedited review:
Convened review:
Note that for all research projects categorized under exempt, expedited, or convened review, an IRB application is mandatory.
I am adjunct faculty, how do I create a new IRB application?
Please contact Tina.Kao85@login.cuny.edu.
When do I close my existing, approved IRB protocol?
The investigator(s) may close a research protocol that no longer involves human subjects research, and therefore, no longer requires continuing review, when BOTH of the following criteria are met:
1. The investigator(s) finished obtaining data through interaction or intervention with subjects or obtaining identifiable private information about the subjects; AND
2. The investigators have finished using, studying, and/or analyzing identifiable private information.
For further information, please refer to this website:
What if I am an investigator who is neither affiliated with the New York City College of Technology, nor collaborating with investigators at New York City College of Technology investigators, but I wish to recruit participants, or to conduct my research at New York City College of Technology?
Contact the campus HRPP coordinator, Tina Kao (tkao@citytech.cuny.edu)
Other relevant links
Conflict of interest
https://www2.cuny.edu/research/research-compliance/conflict-of-interest/
Research and Sponsored Projects Agreements
https://www2.cuny.edu/research/research-compliance/research-agreements/
Export Control
https://www2.cuny.edu/research/research-compliance/export-control/
Sponsored Research and Projects
https://www2.cuny.edu/research/research-compliance/sponsored/
The following website associated with policies of research compliance at CUNY can be accessed for further information:
https://www2.cuny.edu/research/research-compliance/
