For today’s class, you read Chapter 20: Creating and Delivering Listener-Centered Oral Presentations from Anderson’s Technical Communication. Take the first ten minutes of class to summarize your reading in a comment on this blog post. Remember to use the memo header for these beginning of class writing assignments:
TO:
FROM:
DATE:
RE: (Create your own meaningful subject)
(Your summary)
Use the entire ten minutes for writing to improve your writing ability over time. Think of this as a writing workout. You’re doing repetitions that will pay off over time.
TO: Professor Ellis
FROM: Mohammad S Akhtar
DATE: 9-10-14
RE: Presentation skills
In this chapter of “Creating and delivering Listener- Centered Oral presentation” there were many interesting facts that Anderson refers too. For example he talks about oral presentation and how to communicating with different groups of individual and how to handle different type of situation either at work or school. Some strategies that Anderson offers us is to look around in our audience before speaking, follow a plan for looking and targeting a particular feature of the listeners faces which can either be the face, noise or the forehead.one of the most important fact about presentation is to rehearse what you will present. Anderson also helps us out with this idea by providing us step to take towards rehearsing which are to practice in front of other people, pay special attention to what you deliver and using your time wisely.
TO: Professor Ellis
FROM: Khalil Joseph
DATE: 09/10/14
RE: Summary of Anderson’s TC Chapter 20
This chapter was mainly about the many different ways of creating and delivering listener center oral presentations, based on the many various audiences you may have. Some of what it talks about are what you feel your audience mostly needs to know as to what they already know, and how you can use that to gear the beginning of your speech in the right direction. Then it goes on to talk about how selecting visual and oral aids based on your objective can be very crucial to help keep an audience’s attention. Also, the importance of maintaining your listener’s attention so that their thoughts are focused mainly on the word you are speaking, and the diagrams, pictures, or slides you are showing them. Basically, about the various ways to establish a connection with your audience on a personal level so that you and you alone have their attention.
To: Professor Ellis
From: Elena Prokhortseva
Date: 9-10-14
Subject: Perfect presenatation
In chapter 20 Anderson talks about different ways to achieve perfect presentation to your audiences. He talks about different oral and visual media, right way of creating your presentation and how to learn and know your audiences for better achievement of your goal. There are 3 different oral delivery, one of them would be better than another based on your audience. Scripted talk is very precise and usually remembered word to word by a speaker, outlined talk is more flexible and gives the speaker more freedom to adjust main points of the text, and lastly impromptu talk is even more flexible, but easy to get lost and forget most important information. Visual media is a way of speaker decides to present information. Usually it is made through Power Point presentation. For presentation it is important to show less information than actual information that will be shared with the listener. Slide show must consist only main points that are most important, but not all content of information. And it’s better if speaker talks parallel to the screen but not reading from it. To use a graphic is one of the way to cover some points, but it must be clear and not confusing. And lastly every speaker has to be prepared and educated about listeners he will be speaking to. It covers tone, eye contact and gestures, which are different in every cultural background. Every presentation is important and should be prepared ahead the day of presentation. To achieve the most successful presentation it has to be polished and has all aspects written above.
To: Professor Ellis
From: Tanman Dey
Date: Sep 10th, 2014
Subject: Summary of Anderson’s TC Chapter 20
Chapter 20 of this book talks about Oral Presentations. The author explains work on an oral presentation is similar to work on a written presentation, which is defining its objectives. Before we start a presentation we have to give brief description of the purpose the presentation and what will be the outcome of it.
Like in writing where we have to keep readers in our mind, here we determine our listeners, what they expect from the presentation. We have to keep in mind of the time when doing a presentation. It is important that the audiences are aware of the time framing of the presentation. The author talks about how it’s not important to identify listeners’ goals but also our own goals through the presentation.
Anderson explains the three forms of oral delivery people generally use at work. These are scripted talk, which is a speech you write in few words and present by reading it. Outlined talk which is outline of things you plan to say. And impromptu talk which is suited for things you are familiar with and you can easily express yourself.
It is important what we communicate through our oral presentations; listeners will find it helpful, informative, interesting and enjoyable. Throughout this chapter, Anderson gives many tips and information with examples on how to succeed in doing these.
To: Professor Ellis
From: Kanstantsin Yanchanka
Date: 9-10-14
Subject: Importance of Oral Presentation
In the twentieth chapter of his book, Technical Communication, Paul Anderson discusses the importance of mastering the skills of making a good oral presentation. In his discussion, Anderson proposes a few listener-centered strategies that improve an overall quality of an oral presentation. One of his strategies proposes the ways of proper interaction with the audience so that the listeners do not lose attention or interest during the presentation. Also, the strategy suggests to clearly identify the main point of the presentation so that the listeners do not get confused by the amount of information. Further, Anderson discusses possible mediums for making an oral presentation, which can be software, such as PowerPoint and Prezi, or whiteboards; however, all these mediums have their advantages and disadvantages. Also, Anderson points out advantages and disadvantages of the three common types of an oral delivery: scripted talk, outlined talk, and impromptu talk. While these tips and strategies help create a good oral presentation, Anderson emphasizes that it is very important to rehearse in front of other people before making a final presentation because other people can help to find the weak spots in the presentation.
TO: Professor Ellis
FROM: Muhammad Javed
DATE: 09/10/2014
RE: Summary of Anderson’s TC Chapter 20
In the oral presentation the most important thing is to satisfy the audience. Anderson’s mentioned in this chapter that “To prepare and deliver presentations that satisfy your listeners’ needs, you must polish speaking skills you already posses as well as develop some new ones.” To get the audience attention we need to make our points clear so that they can understand what we are saying. In creative presentation we should use simple design because fancy design can distract the audience. In the Anderson’s chapter everything is clearly shown that how to make perfect presentation orally and creatively. If we follow these points, we will not have any difficulties at work place.
To: Professor Ellis
From: Diego Tuso
Date: 9/10/2014
Subject: Summarizing Anderson’s TC Chapter 20
In Chapter 20 of Anderson’s book he explained how our presentations should always be listener-centered and exactly what steps we must take in order to have a successful and efficient oral and visual presentations. Anderson extended to telling us about the 3 types of oral presentation we can use such as outlined, scripted, and impromptu talk. He also spoke of the many visuals we can use to improve our presentations and keep the interest of our listeners; such as powerpoint, handouts, and whiteboards. Anderson also included ideas of preparing your presentations beforehand and being able to prepare for any questions, concerns, or concerns that may arise during your presentation. In detailed form Anderson explains that our main focus for this presentations is to always keep the focus of our readers and to help them fully understand and remember your main points of concern. Anderson also gives examples of how you can use your visual tools to your benefit because most listeners will remember something if they can visual see what you are saying or what you are speaking of. Finally to end the chapter 20 Anderson talks two very important key points to have success in your presentations which are rehearsal and accepting your nervousness. For the rehearsal point he explains that we should try giving our presentation in front of people and practice with your visual tools in order for things to go smoothly. Anderson tells us that eventually we must deal with our nervousness and gives us tips like arriving early, devoting time to relax before your presentation, and remembering your audience is there to learn from you not to tease in any way.
TO: Pro. Ellis
FROM: Ailin Guo
DATE: Sept 10, 2014
RE: Important Aspect of Oral Presentation
Anderson believe that the most important aspect of oral presentation is to take account of the listeners. When preparing for an oral presentation first think is your topic going to interest and convince your audience. If the answer is yes then you should consider which type of oral delivery is most suitable. For instance you can use scripted talk for more information topics, outline talk for familiar topics and impromptu talk for topics that you can present without preparation. During your preparation it’s important to catch your audience’s attention by focusing on the main point of your topic. You can use tools & visuals such as graphs, charts, power point, handouts, and chalk board to make your topic easier to understand. Another strategy to capture your listener’s attention is by speaking conversational style and making eye contact, this will help you connect with your listeners. Anderson also goes on speaking about team presentation which he mention that everyone on the team should have their own style of presentation however just make sure to have a smooth transition from each member. Overall this chapter made me look at oral presentation in another light. I realize through this chapter not only is the topic important but having your audience in mind will make the presentation even more successful.
TO: Prof. Ellis
FROM: Amit Rabadia
DATE: 09/10/2014
RE: Summary of TC Chapter 20
In this chapter, “Creating and Delivering Listener-Centered Oral Presentations, Anderson prepares us on delivering oral presentations at work that is listener-centered. Anderson breaks down the process of planning, preparing, rehearsing and delivering presentation into eleven guidelines. This chapter is really helpful for me for my public speaking class that I’m taking right now. Not only it helps with delivering an affective speech, but it is also very helpful writing a speech considering the audience’s attitude, their culture and their expectations. “In an oral presentation, you can interact in person with your audience, something you can’t do through a written communication.”, here Anderson gives an excellent guideline that in my point is really affective. Involving your audience in your presentation helps you to grab their attention by looking at them, ask them to say or do something, helping them to take notes, and asking questions. Anderson gives great guidelines on how to make effective team presentations as well.
TO: Professor Ellis
FROM: Makylah Rodriguez
DATE: September 10, 2014
RE: Presentations
I feel presentations are a good way to sell (sort of speak) your idea. However having the right presentation is always the key. Again you have to know your audience and you want to keep that audience attentative to what is being said. Having a presentation with a lot of words is not always a good idea in my opinion because they audience is not listening to the presenter but rather trying to read what is on the screen. As discussed in this chapter always focus on the main points within the presentation and interact with explanations and examples to keep everyone interested.
To: Jason Ellis
From: Robert Plummer
Date: 9/10/14
RE: Anderson’s Technical Communication Chapter 20 Summary
Chapter 20 of Anderson’s book stresses a very important point: your speeches and your presentations must be specially designed for the audience.
The audience is who has to bear the burden of listening to your speech, thus the effectiveness of your speech is only as good as your ability to hold the interest of your audience. The presentation can contain very important life-changing and future-changing information, but it means nothing if the audience is unable to retain any of it, or if it is presented in a way that can be considered confusing or offensive to them. This becomes an even bigger problem with the strict time limits that are bound to be in effect, since it is unlikely that the speaker will have time to go into every minor detail that’s relevant to the case. Doing things such as providing visual aids, communicating on an individual level, breaking the presentation into shorter segments, and providing a more “natural” flow of speaking can help to relax the audience and draw their attention long enough to understand the presentation.
To: Prof Ellis
From: Kellie Porter
Date: 09/10/2014
Subject: Oral Presentation
Anderson’s Chapter 20 covered the topic of helping your listeners understand your idea when doing an oral presentation. Oral speaking is as important to listeners as what your readers get from your writing. I know the topic of oral presentation is important from my speech class a year ago. You have to be able to grab the attention of the audience and make sure to get your point across. Among the many methods Anderson discussed in doing this, I agree most with the idea of identifying your audience and make sure to target their needs when presenting orally. I did not know, however how important it was to make sure that the graphics presented during fit when the needs of the listeners as well.
TO: Professor Ellis
FROM: Mensah Ekue
DATE: 9-10-14
RE: Presentation skills
In this chapter of “Creating and delivering Listener- Centered Oral presentation” Anderson explains that readers should pay attention to their readers as listeners while doing a presentation
To : Prof. Ellis
From: Paige Donaldson
Date: 9/10/2013
Subject: Chapter 20 – Oral nPresentation
TO:Dr. Ellis
FROM:Juan Pabon
DATE:9-10-14
RE:Outline for a successful oral/powerpoint presentation
This chapter was very informative on how to give an oral presentation to a plethora of different audiences. It went into deep detail on how to formulate a powerpoint presentation with Microsoft which i thought was very helpful. The chapter suggests that we use a conversational tone when addressing our audience which i believe was the exact tone to represent the instruction for this section of the book. It covered everything from grammar, to posture, to utilizing the slides and graphics,to even where to stand when giving a presentation to a given audience. I believe anyone who read this chapter could aquire a firm understanding of what the main points were regardless of a person’s reading level. It gave me an impression of familiarity with topics i already covered in the past as well as a decent understanding of topics i had never been exposed to during my time in college. I found it very useful and an excellent blueprint for future presentations i may have to present.
TO:
FROM:
DATE:
RE: Presentations
In chapter 20 “Creating and delivering Listener- Centered Oral presentation” we studyed important tips that will help improve presntations, and comunication. Anderson starts the chapter out by telling us the basics of a presentation such us the meduims and software that we can use. Power Point Presentaion is one of the softwares that is most commonly used for presentations, there are many things that you can do with it such as creat animations, add images, and change slides with ease. one of my favorite tools that power point has that Anderson pointed out is the notes tool. with the notes tool you can write yourself notes that only you can see during the presntation, this help to guide you in a direction. Anderson also talked about and gave tips on group presntations. group presentations can be one of the most difficult types of presntations but with the material in this chapter we as a class can improv on this task with the helpfull tips in this chapter.
TO: Professor Ellis
FROM: Yevheniy Matveychuk
DATE: 9-10-14
RE: Presentation skills
Chapter 20 focuses on presenting skills for audiences of different sizes and different knowledges. Presenting happens with the aid of visuals and a talk. Talks can range from scripted to impromptu based on how complex the subject that you are presenting on or how knowledgeable you are on the subject and how comfortable you are to talk about it. Visuals are also very important because they will focus the audience on what you are presenting on and the relevant information you want to convay.
TO: Professor Ellis
FROM: Felix Baez
DATE: 9/10/14
RE: Summary of chapter 20.
The author presents a compelling arrgument for a presenter to adapt a listener-centered approach. In the chapter he discusses ways to make a more effective oral presentation and some of the valuable tools Similar to when in chapter 1 he described a user centered or reader centered approach, a listener is the most important component to deliver your oral presentation. You must get to understand the value of your intended audience, their culture, tone and learn ways to effectively persuade or inform them by using this data as support. You can add a presentation style to reel in yor audience and take into consideration their goals for listening to your arguments or information. Graphics call help convey your message and animations could spice things up a bit as well. They should be easy to read and understand. You must have the user remember and understand your main points. A visual hierachy will also help move things along and help organize your subject matter more effectively. Keep it simple! This goes for writting assignments as well. People will remember if you are relateable, but if your speech is very wordy some might loose interest all together in your message. I thought he really produced a sense of urgancy for me to practice and plan both the verbal and visual aspects of my future presentations. I also must remember to limit gestures and manurisms that can be rude or confusing to other cultures. I also can adapt the ways to change the speed and tone of an oral presentation to emphisize certain things in my speeches.
To: Professor Ellis
From: Adeola Gbamuse
Date: 9/10/14
Subject: Importance of Oral Presentation
In this chapter of “Creating and delivering Listener- Centered Oral presentation” there were many interesting facts that Anderson refers too. An example is that he talks about oral presentation and how communicating with different groups of individual and how to handle different type of situation either at the work place or at school. One of the many strategies that Anderson shows us is to look around in our audience before speaking. Have a focus group or targeted audience/listeners. one of the most important fact about presentation is to rehearse what you will present. Anderson also helps us out with this idea by providing us with the steps to take towards preparing like practicing in front of other people or a mirror and using our time wisely when presenting.
TO: Professor Ellis
FROM: PeiYun, Lu
DATE: 9/10/2014
RE: Reading Summary of Anderson’s TC Chapter 20
In this chapter, Anderson talks about oral presentation in several ways. First, in order to have a better presentation, we need to first understand the presentation objective. We can decide the goal by determine who the audiences are going to be, what them want to know and learn from the presenter, and what are their expectations and needs are. Thus, we can achieve a persuasive presentation. Second, we can select visual media to strength our presentation objectives. In most workplaces, either progress report or business proposal will be presented with the present of visual mediums. Because it helps to demonstrate out topics, provide better understanding for our listeners, achieve our presentation goals faster too. On top of that, it connects with the non-English listeners fairly. We can use Office programs, handouts, memos, and so on. This will not only help our listeners follow presentations more comfortably; it also help the speakers giving more organized presentations.
Another interesting point Anderson writes is how to maintain audiences’ attention and goodwill. He suggests the speakers to talk in a conversational style. People tends to wander off their attention when they don’t understand what’s presenters are talking about. Speaking in a conversational style will not only related speakers and audiences closely, it will also help audiences understand your goal and presentation more. Secondly, eye contact is another important aspect. Audiences will have more personal connection with speakers, as well as feel more respected.
To: Professor Ellis
From: Asaduzzaman Robel
Date: Sep 10th, 2014
Subject: Summary of Anderson’s TC Chapter: 20
A person needs to make lot of presentations throughout his/her career life. For making an effective presentation a person should have good speaking skill and nourishment of that skill.
The audiences of presentations want to learn what information they can use that is presented in the presentation. Therefore, it is important to determine the objective of presentation carefully and gather right information that makes it usable and persuasive. For that first thing is to determine the audience. Even though the same subject, people from different professions will seek different information from the presentation.
To fulfill the objective of the presentation the form of the presentation is important. From three forms of presentation scripted talk is suitable “for presenting complex or sensitive information where a small slip in phrasing could cause confusion, embarrassment, or harm.” If the audience is small or co-workers then outlined talk is ideal. When the subject of the speech is familiar, it is ideal to make an impromptu talk.
At work we have variety of media other than power point or other presentation software that we see in school for the visual component of presentation. We have to choose the right media based on audience and situation. If the situation allows a person can grave the attention of audience by using presentation software skillfully. Handouts come in handy when the audience needs to take notes, requires close study, or details understanding. If a presentation requires the explanation of graphics or quick sketch of design or solution, then it is better to use whiteboards. However, by using more than one media a presentation can be more persuasive and effective to the listeners.
To : Prof. Ellis
From: Paige Donaldson
Date: 9/10/2013
Subject: Chapter 20 – Oral Presentation
Chapter 20 covers the creating and delivering listener and central oral presentations and how to deliver them effectively. This chapter breaks down the different ways you can create a visual presentation and the best way to deliver a presentation. In making a presentation you want to create a a story board or outline that guides you through your presentation. I always thought of visual presentations as boring and hard to keep the listeners attention. This chapter also explains how to give an effective presentation by giving eye contact and also breaking down how to give eye contact. Chapter 20 stated that when presenting to an audience you would need to give eye contact but to be careful not to give too much eye contact it may make your listeners uncomfortable. Chapter 20 also covered how to help your listeners fully understand and remember your main points. It stresses how listener struggle more with listening then reading. It is a lot more effective to deliver you presentation by using verbal and visual presentations. For an example Identify the main points you want to make, so your listener can get a head start and preparation of what the presentation is about. Create a simple structure built around your major points, with an audience that reads better then listening this can give them the chance to use their photographic memory and listen at the same time. Help your listeners follow the structure of your presentation by using graphs to give them a visual idea of your presentation. Chapter 20 also covered how important it is to encourage your audience to ask questions and to make sure you provide information the audience can leave with. This enforces the audience to come back to what you presented making it even more effective.
To: Professor Ellis
From: Jose Estrada
Date: 9/10/2014
Topic: Oral Presentation
In chapter 20, the author Paul V. Anderson describes how to prepare yourself for a oral presentation. The key ideas that the author gives are; preparing, how to interact with audiences, explaining your main ideas, and keeping it simple. During the presentation, the presenter will teach the audience about their topic. Time is other key factor that the author pointed out. Setting up you time is very important for a presentation, usually 20 minutes is maximum for presenting. Graphic designing for slides are very effective for audiences. Audience can read on your slides, but the downside is people can miss an point that the presenter is saying. Handouts are helpful also well. Nervous is a natural feeling when it comes to presenting.
To: Professor Ellis
From: Mensah Ekue
Date: 9/10/14
Subject: Summary of Anderson’s TC Chapter 20
According to Anderson in chapter 20 ” creating and delivering listener-centered oral presentations”, a person in a the professional work environment should approach an oral presentation in the same way as a written presentation by considering different steps in order to deliver a good presentation. The first step is question who the listeners are, what are their goal, what they need and what they would expect from your presentation. The second step is to determine your own objectives, how you want your goal to influence their current positions or attitudes. In doing so, Anderson suggests it is important to remember your relationship with your listeners, such as are they your potential clients or rival co-workers who might view you as a treat. He explains that determining your relationships with your audience will help you know what type of message you want to deliver to them. The third step is the professional should use an oral and visual media to achieve your goal. In this step, Anderson lists the different types of media such as scripted talk, outlined talk impromptu talk, presentation software, handouts, whiteboards and explains the pros and cons of each medium of presentation. The fourth step is to help your listeners fully understand and remember your main points. In this approach, the professional should first identify the main point he wishes to make, and then structures his major points, help the listeners following the structure of the presentation and finally makes it easy for the listeners to understand with visuals by designing and displaying graphic effectively to them . In step five, Anderson suggests to plan the verbal and visual presentation together. He explains that slides can focus on key words while speaking. A slide can states and displays the graphic and keys points you want to discuss and explain. In a step Six the author recommends to adapt to the listeners background. In this perspective he suggests to not culturally stereotype your audience. All of these steps represent some of his suggestions that would help a professional achieve his presentation’s goals .
This chapter is on creating and delivering listener centered oral presentations. In this I learned to define your presentation’s objectives in a listener-centered way,select the oral and visual media most likely to achieve your objectives with your listeners,
help your listeners fully understand and remember your main points,maintain your listeners’ attention and goodwill,and