Project Coordinator wanted by Moore Associates, LLC – New York, NY

Moore Associates, LLC – a small structural engineering company located near Lincoln Center. We primarily do renovation work here in the city, which includes drawing plans for apartment, laundry, and façade renovations, filing jobs with the Building Department, and tracking the status of construction once it is underway.

Currently, we are looking for a part-time project coordinator and administrative assistant. We offer incredibly flexible hours and competitive compensation. This is an ideal position for someone who already has work and is looking for an additional commitment of 15-20 hours a week.

We do not necessarily need someone with a background in this, we just someone who would be comfortable learning. That said, anyone with experience in construction, architecture, engineering, or expediting would be preferred.

Responsibilities and Duties

• Organizing and tracking the status of paperwork leading up to filing with the NYC Building Department, including some expediting work to file the jobs with the Building Department online
• Keeping track of the status of work once it is underway and making sure jobs get signed off when complete
• Administrative duties including sending out fed ex packages, outgoing mail, phone messages, ordering office supplies, etc
• Invoicing and timesheets
• Additional work could include helping with measuring onsite, doing site inspections, and helping to clear violations. We also may have the right candidate learn to file jobs with the Building Department, as they grow with the role.

Qualifications and Skills

• Must be proficient with Microsoft Word and Excel
• Must be willing to learn and take on new tasks, comfortable asking questions, and computer savvy
• Solid written, phone, and in-person communication skills are essential

Job Type: Part-time

Salary: $20.00 to $25.00 /hour

Required experience:

• Data Entry: 1 year
• Administrative Assistant: 1 year
• Construction: 1 year

Job Location:

Moore Associates, LLC – New York, NY

Apply: via Indeed.com or link: Project coordinator