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File Library

The File Library contains files that members can upload to the group, or links to external files that can be added. Unlike “Docs,” “Files” are static and cannot be commented on. They can only be edited by the group Administrator or the member who originally uploaded the file. Files are a good place to put documents that will be useful resources for the group but aren’t intended to be collaborative projects like “Docs.”

In order to add, edit, or delete a file you need to first be logged into your account on the OpenLab.

Uploading a File

1. From your Course, Project, or Club’s profile page click File Library in the right-hand menu.

2. On the main File Library page, click Add a New File.

3. The option to upload a file will be pre-selected. Choose a file from your computer or device to upload. You can choose to enter a Display Name, and Description.

You can also organize files into folders.  If you would like to create a new folder for the file you’re uploading, type the name of the folder in the field that says Add new folder.  The new folder will be created and your file will be included in it.  If you have existing folders, you can also choose one from the list and your file will be added to the folder.

4. You can choose who has access to the file. For example, if you’re working in a public course, project, or club, you can limit the file to just other members of the group, or to admins only.

5. When you’re finished, click Submit.

Adding a Link to a File

1. Click Add a New File.

2. The option to upload a file will be pre-selected, so you will need to choose Link to external file.

3. Add the URL for the file. You can choose to enter a Display Name, and Description.

You can also organize files into folders.  If you would like to create a new folder for the file you’re uploading, type the name of the folder in the field that says Add new folder.  The new folder will be created and your file will be included in it.  If you have existing folders, you can also choose one from the list and your file will be added to the folder.

4. When you’re finished, click Submit.

Viewing a File

1. From your Course, Project, or Club’s profile page click Files in the right-hand menu.

2. On the main Files page click the title of the file you want to view. This will automatically download the file on your computer.

3. To view the files in a particular folder, click on the name of the folder.

Deleting or Editing a File or Folder

1. If you are the Administrator for your group or you uploaded the file itself you can edit or delete the file. From the main File Library page, click either Edit or Delete.

2. To delete a folder, click on the name of the folder, and then click Delete.  Deleting a folder with files in it won’t delete the files.  They will still appear on the main files page.