[Juan P. Correa]

Hey Every­one,

Michael and were the the only ones who were able to at­tend the meet­ing so we dis­trib­uted the work among all of us.

Juan – T.D Scenery -Load Mas­ter

Michae l- Ad­min­is­tra­tor

Den­nis – Buget­ing, Pay­roll, Costs

Sam – Audio, Props

David – Light­ing, Cos­tumes

-What we still need from all de­part­ments is a de­taled WBS so that hours and pay­roll can be cal­cu­lated.

ex. # of per­son­nel needed for light­ing to strike and load in + hours for each seg­ment, DONT FOR­GET YOUR OWN PAY!

-We need a shop order from each de­par­ment list­ing wha they need

ex. the grif­fin is a big­ger space so you’ll probaly need a longer snake for audio.

-How you plan to pack up equip­ment how many cases will you be re­quir­ing and what needs to be in and out of the truck first. I need this to come up with an over­all load plan.

ex. 2 cases of pars, the pars should come out be­fore the light­ing con­sole.

We need this or at least most of this for this Fri­day so that we can com­plete this pro­ject on time and suc­ces­fully re­me­ber we’re all get­ting the same grade so find the time to do your share don’t be a BLUE FAL­CON!

– Juan C

[TEKKNEO]

Meet­ing Sched­ule:

Tues­day 5/13 – Cre­ate bulk of ma­te­ri­als
1pm – Every­one called (No David)
2:30pm – No Sam

Wednes­day 5/14 – Left­over ma­te­ri­als, Hand in ma­te­ri­als to Michael, Pre­sen­ta­tion prep
4:30pm – Denis, David, Sam (Dis­cuss Sam’s pre­sen­ta­tion ma­te­ri­als, etc.)
6pm – No David (@5:30pm); Every­one else called.

Thurs­day 5/15 – Michael makes doc­u­ments pretty, Final pre­sen­ta­tion prep
1pm No David, No Michael; All else called

Fri­day 5/16 – Pre­sen­ta­tion Prac­tice
2pm – Every­one Called

[TEKKNEO]

TEN­TA­TIVE SCHED­ULE:

PRE-LOAD IN
Sat­ur­day 5/10
10am – Hang lights
2 peo­ple [1 union/1pink (David)]
Mon­day 5/12
10am – 2pm – Fin­ish Lights (Pre-fo­cus)
2 peo­ple [1 union/1pink (David)]
2pm – 6pm – Quiet Time for Sound
2 peo­ple [1 union/1 pink (Sam)]
6pm – 10pm – Clean/Paint
2 peo­ple [1 union/1pink (Juan)]
Tues­day 5/13
Paint Dry Time (NO CALL)
Wednes­day 5/14
12pm – 4pm – Prep Wing Areas
3 peo­ple [1 union/2 pinks (Juan & Sam)]

LOAD OUT PLAN
Thurs­day 5/15 (Clos­ing Night – Show’s over at 6pm)
6-8pm – Prep/Pack Props & Cos­tumes & Clean Dress­ing Rooms – – Sep­a­rate what goes to straight to the­atre and what goes to Clean­ers
3 peo­ple [1 union (Wardrobe head), 2 pinks (Sam & Juan)]
Fri­day 5/16
8am – Truck ar­rives
1 Dri­ver
10am – 2pm – Strike Scenery and load set & cos­tume/props onto truck
6 peo­ple [4 union, 2 pinks (Juan & Sam)]
Meal break @2pm
2pm – 6pm – Re­store Lights & Sound
2 peo­ple [2 union]
3pm – 5pm – Truck park­ing
1 dri­ver
3pm – 6pm – Re­store Lights & Sound
2 peo­ple [2 pinks (Juan & Sam)]
3pm – 8pm – Clean/Paint
4 peo­ple [2 union/ 2 pinks (Juan & Sam)]

LOAD IN PLAN
Sat­ur­day 5/17
8am – Truck pickup
1 dri­ver
9:30am – Truck Ar­rvies/Crew Call Time
1 dri­ver
10am – 2pm Load in Scenery/Cos­tumes/Props – Begin Build
8 peo­ple
1 TD (Juan)
1 ATD (Sam)
4 Scenery [4 union]
1 Cos­tumes (David)
1 Props (Pink (Stage­hand)
2pm – 3pm – MEAL
Every­one (minus cos­tumes & props)
3pm – 8pm – Fin­ish Build
6 peo­ple
1 TD (Juan)
1 ATD (Sam)
4 Scenery [4 union]

Sun­day 5/18
NOTH­ING

Mon­day 5/19
10am – 2pm – Focus & Tune
5 peo­ple
3 Light­ing [2 union/1 pink (David)]
2 Sound [1 union/ 1 pink (Sam)]
2pm – 3pm – MEAL
Every­one
3pm – 5pm – Cue-to-Cue
4 peo­ple
2 Light­ing [1 union/1 pink (David)]
2 Sound [1 union/ 1 pink (Sam)]
5pm – 9pm – Scenery Touch-ups
2 peo­ple [1 union/1 pink (Juan)]

Tues­day 5/20
10am – 2pm – Tech Re­hearsal
11 peo­ple
1 Light­ing Op
1 Sound Op
1 M.E.
1 T.D.
1 Car­pen­ter
3 Stage­hands
1 Wardrobe
1 Props
1 SM

2pm – 3pm – MEAL
Every­one
3pm – 8pm – Tech Re­hearsal
11 peo­ple
1 Light­ing Op
1 Sound Op
1 M.E.
1 T.D.
1 Car­pen­ter
3 Stage­hands
1 Wardrobe
1 Props
1 SM
8pm – 9pm – MEAL
Every­one
9pm – 10pm – Notes/Fine
Every­one

Wednes­day 5/21
1pm – 5pm – Dress Tech Re­hearsal (Run-Through)
11 peo­ple
1 Light­ing Op
1 Sound Op
1 M.E.
1 T.D.
1 Car­pen­ter
3 Stage­hands
1 Wardrobe
1 Props
1 SM

5pm – 6pm – MEAL
Every­one

6pm – 10pm – Dress Tech Re­hearsal (2nd Run-Through)
Every­one

Thurs­day 5/22
5pm – 6pm – NOTES
11 peo­ple
1 Light­ing Op
1 Sound Op
1 M.E.
1 T.D.
1 Car­pen­ter
3 Stage­hands
1 Wardrobe
1 Props
1 SM

6pm – 8pm – Prep/Get in cos­tumes
Every­one

8pm – 10pm – Run-Through
Every­one

[Juan P. Correa]

Hey Here is a List of things we should in­clude dur­ing the pre­sen­ta­tion Plus a Con­tin­gency Pro­to­col for Per­son­nel Is­sues

Tool Box to in­clude but not lim­ited to

Tools

Drill
Nail Gun
Air Com­pres­sor
Air Hoses
Hand Grinder
All Saw
Circ. Saw

Per­ish­ables

Screws, 2”-2 1/2”, 3”
Brad Nails 2”-2 1/2”, 3”
C-clamps
Gaff Tape
Chalk Line
Tie Line
Wood-glue
Elec. Tape
Bolts,Nuts, Wash­ers
6x 10′ 3 prong Ext. Cords
2x 25′ 3 prong Ext. Cords
4X Quad Boxes

Lum­ber Yards Nearby:

Met­ro­pol­i­tan Lum­ber & Hard­ware
617 11th Ave
New York, NY 10036
(212) 246-9090
Hours 6:00 am – 6:00 pm

Dykes Lum­ber Com­pany
348 W 44th St
New York, NY 10036
dykeslum­ber.com
(212) 582-1930
Hours 7:30 am – 5:00 pm

Con­tin­gency: Per­son­nel Is­sues
Pur­pose: To main­tain a full staff in case of no show, sick per­son­nel, hurt or work-shy per­son­nel.

In the event that we have a per­son­nel issue all crew heads can re­port to the T.D. In which I will dis­cuss the issue with the Shop Stew­ard. If the T.D is not avail­able only Crew heads may speak to the Shop Stew­art di­rectly.

Con­trols:
-We must have a “B list” of at least 8 peo­ple pro­vided by the union.
-The Shop Stew­art must be pre­sent when ad­dress­ing em­ploy­ees along with the T.D and crew head to en­sure is­sues are re­solved and prop­erly com­mu­ni­cated
-Any­one ar­riv­ing 20 min­utes with­out no­tice will be re­placed.
-Those who are ob­vi­ously work-shy will get one warn­ing to cor­rect their be­hav­ior be­fore dis­missal.
-Is­sues must be re­ported to the Pro­ject Man­ager if they may re­sult in im­mi­nent sched­ule de­lays.