[Juan P. Correa]

Hey Everyone,

Michael and were the the only ones who were able to attend the meeting so we distributed the work among all of us.

Juan – T.D Scenery -Load Master

Michae l- Administrator

Dennis – Bugeting, Payroll, Costs

Sam – Audio, Props

David – Lighting, Costumes

-What we still need from all departments is a detaled WBS so that hours and payroll can be calculated.

ex. # of personnel needed for lighting to strike and load in + hours for each segment, DONT FORGET YOUR OWN PAY!

-We need a shop order from each deparment listing wha they need

ex. the griffin is a bigger space so you’ll probaly need a longer snake for audio.

-How you plan to pack up equipment how many cases will you be requiring and what needs to be in and out of the truck first. I need this to come up with an overall load plan.

ex. 2 cases of pars, the pars should come out before the lighting console.

We need this or at least most of this for this Friday so that we can complete this project on time and succesfully remeber we’re all getting the same grade so find the time to do your share don’t be a BLUE FALCON!

– Juan C

[TEKKNEO]

Meeting Schedule:

Tuesday 5/13 – Create bulk of materials
1pm – Everyone called (No David)
2:30pm – No Sam

Wednesday 5/14 – Leftover materials, Hand in materials to Michael, Presentation prep
4:30pm – Denis, David, Sam (Discuss Sam’s presentation materials, etc.)
6pm – No David (@5:30pm); Everyone else called.

Thursday 5/15 – Michael makes documents pretty, Final presentation prep
1pm No David, No Michael; All else called

Friday 5/16 – Presentation Practice
2pm – Everyone Called

[TEKKNEO]

TENTATIVE SCHEDULE:

PRE-LOAD IN
Saturday 5/10
10am – Hang lights
2 people [1 union/1pink (David)]
Monday 5/12
10am – 2pm – Finish Lights (Pre-focus)
2 people [1 union/1pink (David)]
2pm – 6pm – Quiet Time for Sound
2 people [1 union/1 pink (Sam)]
6pm – 10pm – Clean/Paint
2 people [1 union/1pink (Juan)]
Tuesday 5/13
Paint Dry Time (NO CALL)
Wednesday 5/14
12pm – 4pm – Prep Wing Areas
3 people [1 union/2 pinks (Juan & Sam)]

LOAD OUT PLAN
Thursday 5/15 (Closing Night – Show’s over at 6pm)
6-8pm – Prep/Pack Props & Costumes & Clean Dressing Rooms – – Separate what goes to straight to theatre and what goes to Cleaners
3 people [1 union (Wardrobe head), 2 pinks (Sam & Juan)]
Friday 5/16
8am – Truck arrives
1 Driver
10am – 2pm – Strike Scenery and load set & costume/props onto truck
6 people [4 union, 2 pinks (Juan & Sam)]
Meal break @2pm
2pm – 6pm – Restore Lights & Sound
2 people [2 union]
3pm – 5pm – Truck parking
1 driver
3pm – 6pm – Restore Lights & Sound
2 people [2 pinks (Juan & Sam)]
3pm – 8pm – Clean/Paint
4 people [2 union/ 2 pinks (Juan & Sam)]

LOAD IN PLAN
Saturday 5/17
8am – Truck pickup
1 driver
9:30am – Truck Arrvies/Crew Call Time
1 driver
10am – 2pm Load in Scenery/Costumes/Props – Begin Build
8 people
1 TD (Juan)
1 ATD (Sam)
4 Scenery [4 union]
1 Costumes (David)
1 Props (Pink (Stagehand)
2pm – 3pm – MEAL
Everyone (minus costumes & props)
3pm – 8pm – Finish Build
6 people
1 TD (Juan)
1 ATD (Sam)
4 Scenery [4 union]

Sunday 5/18
NOTHING

Monday 5/19
10am – 2pm – Focus & Tune
5 people
3 Lighting [2 union/1 pink (David)]
2 Sound [1 union/ 1 pink (Sam)]
2pm – 3pm – MEAL
Everyone
3pm – 5pm – Cue-to-Cue
4 people
2 Lighting [1 union/1 pink (David)]
2 Sound [1 union/ 1 pink (Sam)]
5pm – 9pm – Scenery Touch-ups
2 people [1 union/1 pink (Juan)]

Tuesday 5/20
10am – 2pm – Tech Rehearsal
11 people
1 Lighting Op
1 Sound Op
1 M.E.
1 T.D.
1 Carpenter
3 Stagehands
1 Wardrobe
1 Props
1 SM

2pm – 3pm – MEAL
Everyone
3pm – 8pm – Tech Rehearsal
11 people
1 Lighting Op
1 Sound Op
1 M.E.
1 T.D.
1 Carpenter
3 Stagehands
1 Wardrobe
1 Props
1 SM
8pm – 9pm – MEAL
Everyone
9pm – 10pm – Notes/Fine
Everyone

Wednesday 5/21
1pm – 5pm – Dress Tech Rehearsal (Run-Through)
11 people
1 Lighting Op
1 Sound Op
1 M.E.
1 T.D.
1 Carpenter
3 Stagehands
1 Wardrobe
1 Props
1 SM

5pm – 6pm – MEAL
Everyone

6pm – 10pm – Dress Tech Rehearsal (2nd Run-Through)
Everyone

Thursday 5/22
5pm – 6pm – NOTES
11 people
1 Lighting Op
1 Sound Op
1 M.E.
1 T.D.
1 Carpenter
3 Stagehands
1 Wardrobe
1 Props
1 SM

6pm – 8pm – Prep/Get in costumes
Everyone

8pm – 10pm – Run-Through
Everyone

[Juan P. Correa]

Hey Here is a List of things we should include during the presentation Plus a Contingency Protocol for Personnel Issues

Tool Box to include but not limited to

Tools

Drill
Nail Gun
Air Compressor
Air Hoses
Hand Grinder
All Saw
Circ. Saw

Perishables

Screws, 2”-2 1/2”, 3”
Brad Nails 2”-2 1/2”, 3”
C-clamps
Gaff Tape
Chalk Line
Tie Line
Wood-glue
Elec. Tape
Bolts,Nuts, Washers
6x 10′ 3 prong Ext. Cords
2x 25′ 3 prong Ext. Cords
4X Quad Boxes

Lumber Yards Nearby:

Metropolitan Lumber & Hardware
617 11th Ave
New York, NY 10036
(212) 246-9090
Hours 6:00 am – 6:00 pm

Dykes Lumber Company
348 W 44th St
New York, NY 10036
dykeslumber.com
(212) 582-1930
Hours 7:30 am – 5:00 pm

Contingency: Personnel Issues
Purpose: To maintain a full staff in case of no show, sick personnel, hurt or work-shy personnel.

In the event that we have a personnel issue all crew heads can report to the T.D. In which I will discuss the issue with the Shop Steward. If the T.D is not available only Crew heads may speak to the Shop Stewart directly.

Controls:
-We must have a “B list” of at least 8 people provided by the union.
-The Shop Stewart must be present when addressing employees along with the T.D and crew head to ensure issues are resolved and properly communicated
-Anyone arriving 20 minutes without notice will be replaced.
-Those who are obviously work-shy will get one warning to correct their behavior before dismissal.
-Issues must be reported to the Project Manager if they may result in imminent schedule delays.