Moving Irma Vep

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  • #13780

    Juan P. Correa
    Participant

    Hey Everyone,

    Michael and were the the only ones who were able to attend the meeting so we distributed the work among all of us.

    Juan – T.D Scenery -Load Master

    Michae l- Administrator

    Dennis – Bugeting, Payroll, Costs

    Sam – Audio, Props

    David – Lighting, Costumes

    -What we still need from all departments is a detaled WBS so that hours and payroll can be calculated.

    ex. # of personnel needed for lighting to strike and load in + hours for each segment, DONT FORGET YOUR OWN PAY!

    -We need a shop order from each deparment listing wha they need

    ex. the griffin is a bigger space so you’ll probaly need a longer snake for audio.

    -How you plan to pack up equipment how many cases will you be requiring and what needs to be in and out of the truck first. I need this to come up with an overall load plan.

    ex. 2 cases of pars, the pars should come out before the lighting console.

    We need this or at least most of this for this Friday so that we can complete this project on time and succesfully remeber we’re all getting the same grade so find the time to do your share don’t be a BLUE FALCON!

    – Juan C

    #17969

    TEKKNEO
    Participant

    Meeting Schedule:

    Tuesday 5/13 – Create bulk of materials
    1pm – Everyone called (No David)
    2:30pm – No Sam

    Wednesday 5/14 – Leftover materials, Hand in materials to Michael, Presentation prep
    4:30pm – Denis, David, Sam (Discuss Sam’s presentation materials, etc.)
    6pm – No David (@5:30pm); Everyone else called.

    Thursday 5/15 – Michael makes documents pretty, Final presentation prep
    1pm No David, No Michael; All else called

    Friday 5/16 – Presentation Practice
    2pm – Everyone Called

    #17970

    TEKKNEO
    Participant

    TENTATIVE SCHEDULE:

    PRE-LOAD IN
    Saturday 5/10
    10am – Hang lights
    2 people [1 union/1pink (David)]
    Monday 5/12
    10am – 2pm – Finish Lights (Pre-focus)
    2 people [1 union/1pink (David)]
    2pm – 6pm – Quiet Time for Sound
    2 people [1 union/1 pink (Sam)]
    6pm – 10pm – Clean/Paint
    2 people [1 union/1pink (Juan)]
    Tuesday 5/13
    Paint Dry Time (NO CALL)
    Wednesday 5/14
    12pm – 4pm – Prep Wing Areas
    3 people [1 union/2 pinks (Juan & Sam)]

    LOAD OUT PLAN
    Thursday 5/15 (Closing Night – Show’s over at 6pm)
    6-8pm – Prep/Pack Props & Costumes & Clean Dressing Rooms – – Separate what goes to straight to theatre and what goes to Cleaners
    3 people [1 union (Wardrobe head), 2 pinks (Sam & Juan)]
    Friday 5/16
    8am – Truck arrives
    1 Driver
    10am – 2pm – Strike Scenery and load set & costume/props onto truck
    6 people [4 union, 2 pinks (Juan & Sam)]
    Meal break @2pm
    2pm – 6pm – Restore Lights & Sound
    2 people [2 union]
    3pm – 5pm – Truck parking
    1 driver
    3pm – 6pm – Restore Lights & Sound
    2 people [2 pinks (Juan & Sam)]
    3pm – 8pm – Clean/Paint
    4 people [2 union/ 2 pinks (Juan & Sam)]

    LOAD IN PLAN
    Saturday 5/17
    8am – Truck pickup
    1 driver
    9:30am – Truck Arrvies/Crew Call Time
    1 driver
    10am – 2pm Load in Scenery/Costumes/Props – Begin Build
    8 people
    1 TD (Juan)
    1 ATD (Sam)
    4 Scenery [4 union]
    1 Costumes (David)
    1 Props (Pink (Stagehand)
    2pm – 3pm – MEAL
    Everyone (minus costumes & props)
    3pm – 8pm – Finish Build
    6 people
    1 TD (Juan)
    1 ATD (Sam)
    4 Scenery [4 union]

    Sunday 5/18
    NOTHING

    Monday 5/19
    10am – 2pm – Focus & Tune
    5 people
    3 Lighting [2 union/1 pink (David)]
    2 Sound [1 union/ 1 pink (Sam)]
    2pm – 3pm – MEAL
    Everyone
    3pm – 5pm – Cue-to-Cue
    4 people
    2 Lighting [1 union/1 pink (David)]
    2 Sound [1 union/ 1 pink (Sam)]
    5pm – 9pm – Scenery Touch-ups
    2 people [1 union/1 pink (Juan)]

    Tuesday 5/20
    10am – 2pm – Tech Rehearsal
    11 people
    1 Lighting Op
    1 Sound Op
    1 M.E.
    1 T.D.
    1 Carpenter
    3 Stagehands
    1 Wardrobe
    1 Props
    1 SM

    2pm – 3pm – MEAL
    Everyone
    3pm – 8pm – Tech Rehearsal
    11 people
    1 Lighting Op
    1 Sound Op
    1 M.E.
    1 T.D.
    1 Carpenter
    3 Stagehands
    1 Wardrobe
    1 Props
    1 SM
    8pm – 9pm – MEAL
    Everyone
    9pm – 10pm – Notes/Fine
    Everyone

    Wednesday 5/21
    1pm – 5pm – Dress Tech Rehearsal (Run-Through)
    11 people
    1 Lighting Op
    1 Sound Op
    1 M.E.
    1 T.D.
    1 Carpenter
    3 Stagehands
    1 Wardrobe
    1 Props
    1 SM

    5pm – 6pm – MEAL
    Everyone

    6pm – 10pm – Dress Tech Rehearsal (2nd Run-Through)
    Everyone

    Thursday 5/22
    5pm – 6pm – NOTES
    11 people
    1 Lighting Op
    1 Sound Op
    1 M.E.
    1 T.D.
    1 Carpenter
    3 Stagehands
    1 Wardrobe
    1 Props
    1 SM

    6pm – 8pm – Prep/Get in costumes
    Everyone

    8pm – 10pm – Run-Through
    Everyone

    #17980

    Juan P. Correa
    Participant

    Hey Here is a List of things we should include during the presentation Plus a Contingency Protocol for Personnel Issues

    Tool Box to include but not limited to

    Tools

    Drill
    Nail Gun
    Air Compressor
    Air Hoses
    Hand Grinder
    All Saw
    Circ. Saw

    Perishables

    Screws, 2”-2 1/2”, 3”
    Brad Nails 2”-2 1/2”, 3”
    C-clamps
    Gaff Tape
    Chalk Line
    Tie Line
    Wood-glue
    Elec. Tape
    Bolts,Nuts, Washers
    6x 10′ 3 prong Ext. Cords
    2x 25′ 3 prong Ext. Cords
    4X Quad Boxes

    Lumber Yards Nearby:

    Metropolitan Lumber & Hardware
    617 11th Ave
    New York, NY 10036
    (212) 246-9090
    Hours 6:00 am – 6:00 pm

    Dykes Lumber Company
    348 W 44th St
    New York, NY 10036
    dykeslumber.com
    (212) 582-1930
    Hours 7:30 am – 5:00 pm

    Contingency: Personnel Issues
    Purpose: To maintain a full staff in case of no show, sick personnel, hurt or work-shy personnel.

    In the event that we have a personnel issue all crew heads can report to the T.D. In which I will discuss the issue with the Shop Steward. If the T.D is not available only Crew heads may speak to the Shop Stewart directly.

    Controls:
    -We must have a β€œB list” of at least 8 people provided by the union.
    -The Shop Stewart must be present when addressing employees along with the T.D and crew head to ensure issues are resolved and properly communicated
    -Anyone arriving 20 minutes without notice will be replaced.
    -Those who are obviously work-shy will get one warning to correct their behavior before dismissal.
    -Issues must be reported to the Project Manager if they may result in imminent schedule delays.

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