Category: Management

What Are The Advantages Of Regularly Monitoring Your Employees

The success of a business purely depends upon the efficiency of the employees. You can motivate your employees and boost them to push themselves harder but, it is impossible for you to keep a check on every employee, the entire day. But with the help of monitoring software, it has all become possible. With the development of the Human Resource Management System, you can keep track of your employees while it stays 100% stealth.

Keeping a monitor over your employees includes getting information of every employee, checking their work progress and tracking their performance. It helps the employee as well as the employers as it enables the employees to update their information automatically and helps the employers in monitoring their performances. Let us see, how it helps in boosting up the success rate of the company.

Safety and security

Sometimes, the employees may unknowingly commit certain actions that may put the safety of the company at risk. By keeping an eye over your employee’s action, you can easily deal away with these threats. As soon as the employee interacts with some host that can harm, you can bring that issue to the forefront and deal with it. You can filter as well as monitor over your employees. From keeping a watch over what kind of messages do the employees get, you can filter up the search to track the passwords of the sensitive files, monitoring software helps you to deal with it all.

Increases employee productivity

According to a survey revealed, 58% of the employees say that the biggest barrier in the path of productivity is poor management. But with monitoring software above the employees, the process becomes more optimized and effective. This helps you to deal away with the time that is wasted in various management processes. It also gives the owner an opportunity to interact with the employees and get a record of their strength and weaknesses. It gives you an opportunity to watch for the employee’s mistakes and errors and correct them. You come to know about:

  • What sites the employees visit
  • What messages do they receive
  • How much time they spend daily
  • What do they search on the internet
  • What kind of files they download

Acknowledges the strength of the employees

Which employee would not like its owner to acknowledge his/her strength? If you keep a monitor over the employee’s activities, you get to know about the detailed activity of your employee and thereby, you may acknowledge his efficiency. It helps in building up a trustworthy relationship between the employee and owner. The employee gets this confidence that the software not only points out his/her weakness but also appreciates his/her efficiency.

Manages timelines efficiently

It becomes difficult for a manager to manage the timelines of a hundred of employees working under him, but with effective monitoring, it becomes easy to check if the employees are asserting with the assigned timeline. This enables the managers to see that the work assigned to the employees get completed within the deadline. All this give rise to a smooth and efficient management.

Conclusion

To lead your company towards success, it is important to keep a monitor over your employees. This will result in increased efficiency and a guaranteed success for the company in future.

Learn About Knowledge Management and Its Importance

In today’s fiercely competitive business environment, the success of a business dependent on the flow of business related information within the organization. This includes all the information assets of the organization such as documents, procedures, databases or expertise and experiences of employees. This requires a centralized pool of information and subsequent flow of information between the employee and the centralized information pool thus the need for knowledge management tools like LogicalDOC.

What is knowledge management?

Knowledge in this context can be defined as all the information assets of an organization. A systematic approach to identify, integrate, store, manage and share the information assets within the organization is known as knowledge management. The information assets include the expertise and experience of the employees that are resident in their mind.

Role and goals of Knowledge management

The knowledge management primarily acts as a bridge between a knowledge provider and knowledge seeker. This allows the availability of information, whether it’s the expertise and experience of an employee or any other information asset, to an employee in need of information to make an informed decision about a business situation. The goals of Knowledge management are as follows

  • The storage or collection of knowledge – This goal is achieved by the creation of a single or multiple repository of available knowledge. The repository consists of easily retrievable documents in structured form containing information/knowledge such as reports, presentations, etc.
  • Facilitating the access to Knowledge between individuals and organizations
  • Enhancement of the knowledge environment by rewarding and facilitating the creation, usage and transfer of knowledge.
  • Management of knowledge as intellectual capital and generating new income from it.

The need for knowledge management

The need for knowledge management can be understood by the following factors that can be gained by effective knowledge management

  • To improve the knowledge management competency of an organization
  • To help in becoming a competent player in the knowledge economy of the world
  • To become a knowledge leader and knowledge driven business
  • To develop and apply the knowledge management strategies across a number of segments like disaster management
  • To better achieve and surpass the business objectives

The benefits and importance of knowledge management

The importance of knowledge management is clearly visible in the benefits gained by an organization through the effective use of knowledge management. The various benefits of knowledge management are as follows

  • It results in a better access to the collective knowledge and its application.
  • It helps in the reduction of cost by preventing repetitive efforts towards completion or achievement of an objective that’s already completed by someone in the organization.
  • It helps in enhancing the overall efficiency of the organization
  • It enhances the response time
  • It helps in preventing the repetition of mistakes of similar nature.
  • It helps in improving the quality of services and products.
  • It positively affects the inter-relationship between the stakeholders, employees and customers
  • It provides an organization and its employees the potential to grow and expand
  • It helps in improving the profitability
  • The effective knowledge management facilitates innovation.
  • It provides an edge to an organization over its competitors
  • It reduces the employee training costs of an organization by promoting self training through the available Knowledge.

Knowledge has become an important asset for an organization that allows the organization to become more effective and profitable. In today’s business environment, effective knowledge management is key to a successful business endeavor.

The need for an effective knowledge management software has become a necessity for every organization to better store the collective knowledge and provide timely access to the employees for improved productivity. The software also allows the organization to provide different level of access to different levels of employees.

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