See you in class…
Running a Construction Meeting
1. From Caesar Abeid (2015), Construction Professional: Are You Emotionally Intelligent? Episode 50.
2. You’re Doing Meetings Wrong: Here’s How To Fix Them (2016) here
Documenting Construction Meetings
The purpose of documenting construction meetings -creating meeting minutes– is to create a record of discussions and agreements for two purposes:
- Resolving future disputes.
- Avoiding future disputes.
Meeting minutes may be in any format and are not neccessarily formal. Meeting minutes can be recorded in a quick email. BUT, all should include the following information:
- Project information including project name and address
- Names (with company affiliation) of attendees
- Date and location of meeting
- Itemized list of topics discussed, outcomes or agreements reached, and parties responsible for next action
They also typically include the following:
- Record of all parties that receive the minutes regardless of whether they attended (cc: list)
- Dates next to each topic item. Minutes are often re-used and built upon from one meeting to the next so the use of dates or codes lets attendees see a record of how topics have been handled in the past or when an issue was first discussed.
- Date and location of next meeting
Meeting Minutes and Agendas are not the same thing. An agenda is a plan for what will be discussed at a meeting. Minutes are a record of what was discussed.